OPERATIONS ANALYST I - 37020036

Operations Analyst I - 37020036

This is a highly responsible and confidential administrative position that provides direct assistance to the Shared Services Manager with personnel and payroll functions for the Division of Waste Management. The role ensures compliance with state Human Resources (HR) policies, accurate payroll processing, and smooth coordination of onboarding, separations, and other HR processes.

Responsibilities include :

• Serve as a division Timekeeper for both OPS & FTE timesheets. Assist staff with timesheet completion and troubleshoot People First related issues. Ensure all employee timesheets are submitted and approved by the designated DEP Holiday and Payroll Schedule. Anticipate and track payroll impacting issues which include coordinating Leave Without Pay (LWOP) forms. This includes sending monthly reminders to employees regarding the payroll deadlines to ensure minimal salary overpayments.
• Coordinate with manager to work with supervisors and employees to prepare and submit required HR documents / forms as needed. Routes updated position descriptions with appropriate CAP (Changes to Authorized FTE Positions); and OPS PAN (Position Action Notice) form.
• Open and prepare requisitions / advertisements in People First for the manager's review and final approval. Ensure advertisements are extended upon request and follow up with the hiring manager in a timely manner once the advertisement has closed.
• Assist with onboarding procedures. Prepare and process new hire packets, including account access requests and I-9 documentation, and submit completed forms to the BHRM. Once new hires begin, schedule meetings to review the People First system, answer related questions, and provide guidance documents to assist with setting up their information. Serve as backup support for preparing new hire workspaces, ensuring they are fully equipped and ready prior to arrival.
• Coordinate with separating employees to ensure the Notice of Separation (NOS) form is submitted to the BHRM prior to the payroll cutoff date. This includes notifying the Waste Operations team and administrative staff to ensure proper handling of related tasks. Serve as backup support for preparing and resetting vacant offices.
• Keep the division emergency phone tree and floor plan updated at all times. This includes adding new hires and removing separated employees upon the effective action date. Ensures emergency phone trees are distributed to the appropriate program managers by the first of each month, especially during hurricane season.
• Coordinate Medical Monitoring compliance by scheduling appointments, submitting documentation, and processing invoices.
• Modify files in OCULUS to ensure compliance with current divisional paperless data management policies and directives.
• Provide back-up support to the other administrative staff as needed, ensuring continuity of operations. This includes managing incoming and outgoing mail, answering division office phone lines with courteous and professional communication, and monitoring / responding to the Shared Services mailbox to address inquiries. Provide general clerical support, such as photocopying, scanning, and filing documents.
• Perform other related duties as needed.

Required Knowledge, Skills, and Abilities include :

Minimum Qualifications include :

Position of Special Trust Requirement : This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Preferred Qualifications include :

Annual Salary : $35,000.00 - $44,152.80 (Commensurate with experience)

The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Tallahassee, Florida's Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida's Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including :

For a complete list of benefits, visit www.mybenefits.myflorida.com

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses :

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.