Project Coordinator

Position Summary :

The Project Coordinator performs functions to accomplish Accounts Payable and Accounts Receivable responsibilities along with job costing, budgeting, and forecasting for assigned project work.

This role works closely with the Construction Department to ensure accuracy and on-time deliverables.

Position Responsibilities :

• Enter and maintain vendor information in accounting and construction software modules
• Create and submit monthly AIA billings to our clients in collaboration with Project Managers
• Create the project kick-off booklet and agenda for subcontractors
• Attend the project kick-off meetings
• Coordinate and transmit all subcontract, purchase order, and change order agreements
• Maintain records of all project agreements and confirm the return of executed agreements
• Maintain compliance records for all subcontractors, including agreements, insurance, and other contractual requirements
• Collect and process project specific invoices from vendors and subcontractors
• Collaborate with the Construction Department to review and approve all project specific invoices
• Prepare and issue payout notices when the project’s monthly draw is funded by the project owner
• Assist Controller with accounts payable entries in accounting system
• Attend weekly internal meetings for assigned projects
• Participate in recurring project and department meetings
• Collect, review, and approve all waivers of lien prior to releasing payment
• Collect final retention invoices, final waivers of lien, and any other accounting related documents at project close-out and prior to releasing final payments to subcontractors and vendors
• Other duties as assigned

Requirements :

• 3+ years of experience in the commercial construction industry
• Bachelor’s degree in accounting or finance, or equivalent work experience is preferred
• Experience with progress billings (G702 / G703)
• Working knowledge of the complete project cycle
• Intermediate knowledge of Excel
• Advanced knowledge of Microsoft Office is preferred
• Procore / Textura / SAGE CRE experience is preferred

Competencies :

• Action Oriented : Maintaining a sense of urgency to complete a task. Seeks information rather than waiting for it.
• Detail Oriented : Thoroughness in accomplishing a task through concern for all the areas involved no matter how small;

monitors and checks work or information; and plans and organizes time and resources efficiently.

• Communication : The ability to give and gather information and actively manage the communication process by asking questions, conveying complex information in plain language, listening and considering others’ views, state own views clearly and concisely, and address conflict in a professional and productive manner.
• Customer Focus : Pursuit of the highest level of customer service; anticipate the customer’s future needs and trends; identify opportunities to benefit customers;

strive to resolve customer concerns; and offer advice and guidance in responding to customer inquiries.

Problem Solving : Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives and to make recommendations.

Able to think clearly and rationally, solve problems systematically, and make right decisions quickly.

Time Management : Able to make the most effective use of one’s own time and that of others; gets the job done without procrastinating or delaying;

is constantly aware of what is the best use of time.