Operations Coordinator

Job Title

Operations Coordinator

Job Description Summary

Operations Coordinator will support colleagues located in the office and manage all office responsibilities. Responsibilities include back office operations, answering the main phone line, greeting visitors, coordinating office meetings and supporting the Director of Operations.

The ideal candidate will be detail oriented, able to handle multiple projects simultaneously and exhibit a friendly, professional, and customer service-oriented demeanor.

Job Description

Essential Duties

• Assist with office management activities, including staffing assistance
• Coordinate purchasing & stocking office supplies and equipment
• Oversee facilities management; work with building engineering and janitorial staff
• Coordinator Certificates of Insurance between vendors and Building Management
• Regularly interact with clients, prospective clients and visiting executives
• Provide administrative support duties including; word processing and maintain schedules and files for management and / or other department leaders
• Provide technical support including new hire computer set up, meeting presentations, and equipment trouble shooting
• Answer telephones, handle & screen calls, and route to appropriate individuals, or take messages
• Process and code invoices for payment
• Collect, research, code and scan checks for deposit
• Sort and distribute incoming mail and deliveries
• Maintain postage machine, copiers, and fax machines
• Establish and monitor facility standards (cleaning and other maintenance)
• Act as office contact for property management
• Coordinate meetings and / or special events, including set up, clean up and catering
• Maintain office files : Electronic and hard copy files
• Performs other related duties as required or requested

Other Requirements & Administrative Duties

• Bachelor's Degree (Business, Communications, or related field) or 2+ years of administrative support experience in a corporate environment
• Combination of education without a degree and corporate work experience will be considered
• Proficiency with Microsoft Office Suite
• Excellent verbal and written communication skills
• Proven ability to exercise discretion in dealing with confidential information and highly sensitive issues
• Strong interpersonal skills and problem-solving ability
• History of excellent internal and external customer service
• Proven record of punctuality and good attendance

Physical Requirements

• Involves work of a general office nature; typically includes extended periods of sitting and / or operation of a computer for up to 8 hours a day.
• Some overtime may be required.
• Regularly required to lift supply boxes; some could weigh up to 30 pounds
• Extensive walking throughout the office, stocking kitchen supplies and office supplies
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

AAP / EEO STATEMENT

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics.

Discrimination of any type will not be tolerated.

Note : The above information on this description has been designed to indicate the general nature and level of work performed by employees within this position.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

This job description is subject to change at any time and may differ slightly based on regional location.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.

com . Please refer to the job title and job location when you contact us.