Administrative Coordinator

Position Summary :

The Administrative Coordinator will work closely with the Department Manager, Project Managers, Accounting Department and Director. He / She will be responsible for the daily, weekly and monthly tasks required to support the effective operations of the surveying department. The Administrative Coordinator will require the ability to multi-task between task and deadlines to ensure department standard procedures are followed to meet client and company expectations.

Position Duties and Responsibilities :

New Contracts :

• Print and obtain signatures as required for contracts from Principals.
• Maintain active communication with client during contract execution phase.
• Process new contracts, work authorizations and contract amendments through new contract processing (smartsheets).
• Create project hardcopy folder with printed labels and provide to project surveyor / manager.
• Provide General Liability Certification and Certificate of Insurance to client (as requested).
• Obtain copy of fully executed contract.
• Calendar contract termination date.

Existing Projects :

Reporting :

Proposals :