Administrative Assistant - Global Mortgage Products

Administrative Assistant - Global Mortgage Products

Westlake Village, California

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Job Description :

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.

Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

We are seeking a highly organized, detail-oriented Administrative Assistant to support 12 associates. Key responsibilities include supporting the team with administrative tasks, coordinating travel arrangements, processing expenses, invoicing, and reporting tasks.

Key Responsibilities :

Prepare, process, and track invoices in a timely and accurate manner. This includes monitoring invoice approvals and reconciling discrepancies

Arrange and handle details related to travel arrangements, expense reports, meetings, and appointments

Prepare regular and ad hoc reports using MS Office

Preferably, act as an in-house Notary Public

Manage multiple objectives, project, or activities all at once

Communicate and interact with all levels of Bank of America including senior executives and support partners

Required Skills :

3-5 years of experience providing administrative support at the senior management level

Significant time management, multi-tasking and prioritization skills

Highly organized with a strong attending to detail

Ability to work effectively under pressure and time constraints

Strong written and verbal communication skills

Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint))

Knowledge of Bank of America systems including : Workday, Concur, GEP SMART, ACR, ARM, etc.

Concur or similar experience processing travel and expenses

Desired Skills :

• Bachelors degree preferred

Shift :

1st shift (United States of America)

Hours Per Week : 40

Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.

View your "Know your Rights () " poster.

View the LA County Fair Chance Ordinance () .

Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy (“Policy”) establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.

Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank’s required accommodation request process before your first day of work.

This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.