REGIONAL ADMINISTRATIVE ASSISTANT - San Antonio, Tx

HDIS Regional Administrative Assistant

Position Purpose : The HDIS Regional Administrative Assistant is responsible for all administrative functions related to the branch by supporting both the Sales and Installation teams. The Regional Administrative Assistant operates as an internal support resource that helps manage general inquiries, assets, and paperwork related to branch operations. This position meets and exceeds performance metrics relating to timely completion of paperwork, event planning, and effective management of branch assets. This position reports directly to the Field Services Director.

Key Responsibilities :

• Assist with onboarding : Verify new hire paperwork, process I-9s, order new hire equipment, maintain background renewals, complete inquiries for internal partners, and assist other branches when necessary creating PowerPoint presentations.
• Support Development : Assist, train, and support development of part-time administration assistants. Support general office management, answer, and direct incoming calls, maintain and process incoming emails expeditiously, oversee branch voice mail, manage truck fleet questions and paperwork.
• Support Leader : Support Field Services Director by making domestic / international travel arrangements, scheduling / coordinating meetings and conferences, manage calendars, create PowerPoint presentations.

Direct Manager / Direct Reports :

Travel Requirements : Typically requires overnight travel 5% to 20% of the time.

Physical Requirements : Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions : Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.

Minimum Qualifications :

Preferred Qualifications :

Minimum Education : The knowledge, skills and abilities typically acquired through the completion of a high school diploma and / or GED.

Preferred Education : High school diploma or GED.

Minimum Years of Work Experience : 1.

Preferred Years of Work Experience : 1.

Minimum Leadership Experience : None.

Preferred Leadership Experience : None.

Certifications : None.

Competencies :

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.