Global HR Solutions - Administrative Assistant

Global HR Solutions Administrative Assistant

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the worlds leading financial groups. Across the globe, were 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the worlds most trusted financial group, its part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Global HR Solutions is a new, trailblazing organization within Global HR (GHR) that performs as an internal consulting function. We are a flexible and agile team that delivers upon a portfolio of prioritized projects to enable the GHR operating model, provide strategic project and cyclical process support, and bring HR analytics and data-driven insights to our clients within HR and the business.

Our mission is to :

• Deliver best-in-class support to HR change projects and cyclical process backed by human capital intelligence and insights to enable business results
• Provide data-driven and solutions-oriented services to clients to enable them to make well-informed decisions and enhance their talent and business outcomes
• Harness the collective knowledge and capability of a dynamic and skilled Global HR Solutions workforce to optimize GHR service delivery and results
• Provide HR colleagues with extensive client exposure within HR and the business, the opportunity to make meaningful contributions to strategic initiatives, and offer stimulating growth experiences and diverse career paths

Are you :

If you answered yes to these questions, Global HR Solutions could be a great next step in your career journey!

Main Purpose Of The Role

As the Administrative Assistant to the Head of a trailblazing global HR internal consulting function, this role is central to the teams success and spirit. The Administrative Assistant provides essential day-to-day administrative support for the Head of Global HR Solutions, ensuring seamless coordination of schedules, travel, meetings, communications, and team events. This role manages administrative processes with efficiency and discretion, including expense reporting, onboarding logistics, and handling confidential information.

By maintaining organized systems and facilitating smooth interactions across teams and stakeholders, the Administrative Assistant enables the Head of Global HR Solutions to focus on strategic priorities, while helping to cultivate the culture of the team and support smooth operations. The role works with the Head of Global HR Solutions and the Global HR Solutions Operations & Resource Manager and interacts with the Global HR Solutions leadership team and team members.

Key Responsibilities

The successful candidate will have the following key responsibilities :

Scheduling & Travel Support

Office & Operational Management

Communication & Documentation

Event & Project Coordination

Operations & Resource Management

Work Experience

Essential :

Skills

Key Skills :

Education / Qualifications :

Personal Requirements :

Performance And Duties

The role holder will be assessed in accordance with their employing entitys performance framework and process, with relevant input obtained from the dual-hatting entity as relevant. As duties and responsibilities change, the job description will be reviewed and amended in consultation with the role holder. The role holder will carry out other duties within the scope, spirit, and purpose of the role as requested by their line manager or Department Head.

The typical base pay range for this role is between $73,000 - $90,000 depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonus and / or incentive compensation.

Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, paid vacation, sick days, and holidays.