Office Administrator / Job File Coordinator

Join Our Franchise Team

Our Franchise is seeking someone who speaks fluently in both Spanish and English and is comfortable working hard in challenging situations. If you enjoy meeting new people and have excellent communication skills, you'll thrive in this work environment. Are you highly dependable and super-excited about routinely exceeding expectations? Then you may be our perfect hero!

Primary Responsibilities :

• Assist with customer service and management of the customer experience
• Assist with scheduling
• Enter jobs into the operating system
• Maintain customer and client communications
• Ensure estimates are distributed to all necessary parties
• Review and validate project file documentation
• Confirm scope of work with Project Manager
• Support Project Manager's by ensuring customer and client agreement on scopes and estimates
• Distribute estimates
• Interface with subcontractors for availability
• Sign up new subcontractors and maintain insurances and licensing
• Acquire proper permits as necessary and ensure all correct procedures are being followed with local municipalities
• Schedule inspections with building departments
• Order materials and supplies as needed
• Update project schedule and timeline
• Update contract status with change orders and keep customer and client advised
• Manage collections activities
• Perform project close-out

Necessary Experience and Skill Set :

Formal Education / Training :

Wages :

Benefits :

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.