Executive Special Assistant

Executive Special Assistant

Job ID : 319951

Location : District Support Services Cntr

Full / Part Time : Full Time

Regular / Temporary : Regular

Salary Range

$86,968.00 - $113,058.00 / annually, DOE

Grade

Work Schedule

Monday - Friday, 8am - 5pm

Summer Hours : Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education : Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives.

Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options :

• 20 paid observed holidays
• Arizona State Retirement System (ASRS ) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time
• Maricopa Employee Store : Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• Annual professional development growth funding
• Tuition reimbursement for employees and dependents
• Flexible work schedules
• Maricopa Employee Health & Wellness Program :
• Sight-On-Site Eye Care Services
• Diabetes Empowerment Education Program
• Mobile On-site Mammography Screenings
• Employee Assistance Program (EAP)
• Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
• Pre-Retirement Events
• Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S.

Department of Education after qualifying).

10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

As an Executive Special Assistant focused on Policy Development and Implementation, in shaping, communicating, and executing strategic policies.

The Executive Special Assistant in Policy Development and Implementation formulates, analyzes, and executes policies and initiatives.

This role involves strategic planning, research, communication, and coordination across various stakeholders to ensure effective policy outcomes.

This position reports to the Chief Operating Human Resources Officer.

As an Executive Special Assistant focused on Policy Development and Implementation, in shaping, communicating, and executing strategic policies.

The Executive Special Assistant in Policy Development and Implementation formulates, analyzes, and executes policies and initiatives.

This role involves strategic planning, research, communication, and coordination across various stakeholders to ensure effective policy outcomes.

This position reports to the Chief Operating Human Resources Officer.

As an Executive Special Assistant focused on Policy Development and Implementation, in shaping, communicating, and executing strategic policies.

The Executive Special Assistant in Policy Development and Implementation formulates, analyzes, and executes policies and initiatives.

This role involves strategic planning, research, communication, and coordination across various stakeholders to ensure effective policy outcomes.

This position reports to the Chief Operating Human Resources Officer.

Essential Functions

50% Leads the development and implementation of strategies for addressing complex policy issues. Identifies potential risks and challenges associated with policy initiatives and develops strategies to mitigate them.

• This involves setting clear objectives, defining key performance indicators, and establishing timelines for achieving goals, along with conducting risk assessments, scenario planning, and contingency planning.
• Provides guidance and consultation to those engaged in policy development.
• Ensures that research methodologies are rigorous, data sources are reliable, and analysis is thorough and unbiased.Takes a lead role in the development of new policies or the revision of existing ones.
• This includes identifying policy gaps, conducting stakeholder consultations, drafting policy proposals, and assessing potential impacts.

Builds and maintains relationships with key stakeholders, including District officials, employee group representatives, legal, and other agencies across the system.

• Engages stakeholders in policy discussions, seeks input on proposed policies, and addresses concerns or feedback.
• Provides senior leadership with evidence-based recommendations and analysis to support decision-making processes. Presents findings in clear, concise, and persuasive formats tailored to the needs of decision-makers.

30% Oversees the evaluation of policy initiatives to assess their effectiveness and impact. Monitors implementation progress, identifies lessons learned, and recommends adjustments or refinements as needed.

• Stays abreast of emerging trends, best practices, and innovations in policy analysis and related fields.
• Plans and organizes of assigned functional areas on behalf of executive leadership.
• Routinely performs complex, highly visible, and politically sensitive research and analysis.
• Leads and / or provides professional-level staff support to internal and external committees, task forces, and advisory groups that may include performing research, authoring documents and making presentations.
• Prepares and presents reports, presentations, and other communication materials to convey complex policy issues, analysis, and recommendations to key stakeholders, including senior leadership and governing boards.
• Fields inquiries and assists MCCCD Employees concerning policy manuals, policy and procedures, and overall MCCCD processes.
• Makes recommendations to executive leadership concerning research, implementation of projects, policy changes, and program development.
• Assists in the development and implementation of strategic plans and initiatives to enhance the effectiveness and efficiency of district-wide operations, considering long-term goals and objectives.

20% Provides oversight and management of complex, sensitive projects with District-wide impact, ensuring compliance with relevant policies, regulations, and standards.

Monitors compliance with relevant laws, regulations, and accreditation standards, and provides guidance and support to ensure adherence to established policies and procedures.

Minimum Qualifications

Bachelor's Degree from a regionally accredited institution in public affairs, business, education, or field related to the area of assignment and five (5) years of management experience that includes oversight and management of complex, sensitive projects with organization-wide impact.

Other related experience required includes providing top-level operational management, analysis, and policy development assistance in a highly complex enterprise such as an academic center, a university, or multi-site community college system.

Associate's Degree from a regionally accredited institution in public affairs, business, education, or field related to the area of assignment and seven (7) years of management experience that includes oversight and management of complex, sensitive projects with organization-wide impact.

Other related experience required includes providing top-level operational management, analysis, and policy development assistance in a highly complex enterprise such as an academic center, a university, or multi-site community college system.

High School Diploma or G.E.D. and nine (9) years of management experience that includes oversight and management of complex, sensitive projects with organization-wide impact.

Other related experience required includes providing top-level operational management, analysis, and policy development assistance in a highly complex enterprise such as an academic center, a university, or multi-site community college system.

Desired Qualifications

A. Possess a Master's Degree or higher in Public Administration or Human Resources Management, or a Juris Doctor (JD) degree from a regionally accredited institution.

B. Demonstrated experience collaborating and partnering with employee groups and complex organizational structures, including an ability to build and maintain relationships with employees across all levels of the organization that includes bringing a group to reach a decision, conclusion, or solution.

C. Demonstrated experience managing multiple projects with tight deadlines, providing good judgment, attention to detail, and prioritizing work as necessary while working independently.

D. Two or more years of experience in advanced research, development, and implementation of human resources policies or labor agreements with an understanding of legislative and regulatory processes.

E. Demonstrated ability to use technology and skilled at using Microsoft Word, Excel, PowerPoint, and Google Workspace.

F. Demonstrated experience using excellent organizational skills to work effectively under conditions of a heavy workload, frequent interruptions, and distractions while maintaining a strong commitment to customer service and deadlines.

G. Experience working with highly confidential information and maintaining discretion, staying abreast of issues that affect the workplace and policies that can mitigate or eliminate negative impacts on the organization.

Special Working Conditions

May be required to work at multiple sites or locations.

How to Apply

All applicants are required to apply through the Another Source Website

Click here for a direct link to the Executive Special Assistant (Policy Development and Implementation) Short Term

For questions on this recruitment please contact Another Source representative Becky Guzman at [email protected] .

Another Source

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination.

Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses.

Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS HRAM FL.HRS CG SEARCH FL.GBL?

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