Fiscal Manager

Description :

Executive Headquarters (117 West 124th St)

$75,000 - $85,000 / year

Position Summary : The Adoption & Foster Care Programs’ Fiscal Manager reports to the Fiscal Director and Deputy Director of Budget and Operations.

The position provides support to all Fiscal Operations within the Child Welfare & Family Services (CWFS) division. The manager’s main task is to oversee fiscal staff and ensure program funds for CWFS are accurately processed.

The fiscal Manager will also network and contract with vendors, and collaborate with others to ensure the processing of payments to vendors.

This position requires an individual who has strong analytical skills, and supervisory experience, is conscientious, well organized, detail-oriented, and is a team player.

Essential Duties :

• Understand and promote the organization’s Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Supervise the CWFS Fiscal payment processing team.
• Serve as foster care programs point person for all accounts payable activities and ensure reconciliation of all billing, including problem-solving issues as needed.
• Track, monitor, and reconcile payments related to the billing of NYC ACS and internal program budgets.
• Network with contractors and vendors, and collaborate with others to ensure invoicing and payments are made in a timely manner.
• Oversee Special Payment billings with ACS, manage agency car usage and billing, and manage the Youth in Care school transportation setup and billing.
• Liaise with ACS to troubleshoot issues regarding billing and invoicing.
• Make recommendations on policies and procedures to improve the overall functions of the unit.
• Perform other duties as assigned.

Minimum Qualifications :

• Bachelor's degree in Finance or related field.
• 3 to 5 years of experience in billing and finance in the non-profit sector.

Key Competencies :

• Knowledge of Foster Care and ACS payment regulations preferred.
• Familiarity with ACS SSPT electronic billing system a plus.
• Excellent organizational skills, and is consistent with meeting deadlines.
• Ability to manage after-hour emergencies, as needed.
• Detail-oriented, with a high degree of accuracy.
• Proficient with Microsoft Office programs (i.e. Excel, Word, and Outlook).
• Exceptional customer service skills.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination.

Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender / sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law.

Children’s Aid is committed to complying with applicable state and local laws governing non-discrimination in employment.

This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children’s Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted.

Children’s Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team.

This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes.

The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.

Requirements :