Rental Events Coordinator

Job Description

Job Description

LA Plaza de Cultura y Artes is a community hub where people gather to celebrate Latinx culture through transformative exhibitions, music, dance, culinary arts, and multigenerational art-making and storytelling experiences.

Housed in two historic buildings in downtown Los Angeles, LA Plaza is adjacent to Olvera Street at El Pueblo de Los Angeles. It includes a museum, a 30,000-square-foot outdoor space with a performance stage, an edible garden, and LA Cocina de Gloria Molina, a teaching kitchen and flexible event space that spotlights the history, culture, and influence of Mexican and Mexican American cuisine.

Established in 2011, LA Plaza is a Los Angeles County cultural institution and a Smithsonian affiliate museum. More information is available at www.lapca.org.

THE OPPORTUNITY

Reporting to the Rental Events Manager, and working closely with the Venue Production Coordinator, the Rental Events Coordinator acts as a liaison and a primary point of contact for internal and external events, developing and maintaining client and vendor relationships to ensure excellent customer service, proper planning, and execution of events.

PRIMARY RESPONSIBILITIES

• Serve as primary point of contact for rental inquiries and responds in a timely, effective, and proactive manner.
• Responsible for pre-event and on-site communication with clients to ensure accurate fulfillment of events.
• Coordinate event details with rental client and maintain an appropriate event planning timeline.
• Proactively anticipate and troubleshoot any emerging issues during planning process and on event day.
• Support the management of events on the day of, including event set-up, communication with staff (security, janitorial and others), organizing vendors, and managing load-out.
• Maintain an efficient billing system; prepare, submit, and reconcile invoices, purchase orders, and other financial transactions.
• Communicate with other LA Plaza departments to ensure all outside contract staff have been scheduled.
• Maintain and update the rental events calendar for organization.
• Provide follow-up after event to ensure satisfaction of clients.
• Other duties as assigned

Requirements

PREFERRED QUALIFICATIONS & EXPERIENCE :

Benefits

EMPLOYMENT STATUS

COMPENSATION AND BENEFITS PACKAGE

WORK ENVIRONMENT