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Executive Assistant

Executive Assistant

Aston CarterGary, IN, US
20 hours ago
Job type
  • Full-time
Job description

Executive Assistant

The role of the Executive Assistant involves providing high-level administrative support to company leadership and project managers. Key duties include managing executive calendars, scheduling meetings, coordinating appointments, preparing correspondence, reports, and presentations. The position requires handling confidential information with discretion and professionalism, coordinating travel arrangements, and expense reporting, as well as screening and directing phone calls, emails, and visitors. The Executive Assistant also maintains filing systems and ensures proper document organization.

Responsibilities

  • Provide high-level administrative support to company leadership and project managers.
  • Manage executive calendars, schedule meetings, and coordinate appointments.
  • Prepare correspondence, reports, and presentations.
  • Handle confidential information with discretion and professionalism.
  • Coordinate travel arrangements and expense reporting.
  • Screen and direct phone calls, emails, and visitors.
  • Maintain filing systems and ensure proper document organization.
  • Oversee office technology systems, including computers, printers, and communication equipment.
  • Provide technical support and troubleshooting for staff.
  • Manage software licenses and coordinate system updates.
  • Assist with project management software and construction-specific applications.
  • Maintain data backup systems and ensure cybersecurity protocols.
  • Research and recommend technology solutions to improve efficiency.

Essential Skills

  • 3-5 years of executive assistant experience.
  • Proficiency in Microsoft Office.
  • Self-starter with strong administrative and clerical skills.
  • Excellent data entry and customer service abilities.
  • Strong calendar management skills.
  • Proficient in Microsoft Excel and Outlook.
  • Additional Skills & Qualifications

  • Natural problem-solver.
  • Ability to prioritize work and meet deadlines.
  • Ability to multitask and manage work from multiple directions and departments.
  • Adaptability to handle information on a wide range of topics.
  • Attention to detail.
  • Ability to thrive in a fast-paced and rapidly growing business environment.
  • Work Environment

    The work environment is a union environment where colleagues feel like family. This is an in-office position, requiring presence 5 days a week. The role operates from 8 AM to 5 PM, Monday through Friday, working directly with a very busy team.

    Job Type & Location

    This is a Contract to Hire position based out of Gary, Indiana.

    Pay and Benefits

    The pay range for this position is $25.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off / Leave (PTO, Vacation or Sick Leave)
  • Workplace Type

    This is a fully onsite position in Gary, IN.

    Application Deadline

    This position is anticipated to close on Oct 17, 2025.

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    Executive Assistant • Gary, IN, US

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