Administrative Assistant

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Hoboken, New Jersey. This role involves supporting daily operations and ensuring smooth coordination of meetings, office setups, and communication tasks. The ideal candidate will have excellent organizational skills and the ability to multitask efficiently in a dynamic environment.

Responsibilities :

Coordinate morning meetings, including preparing conference rooms and arranging refreshments.

Manage food deliveries, including greeting delivery personnel and ensuring proper setup.

Prepare and serve coffee and meals for breakfast and lunch, maintaining a clean and organized space.

Handle inbound and outbound calls, providing prompt and attentive customer service.

Assist with scheduling appointments and maintaining accurate calendars.

Perform data entry tasks with precision and attention to detail.

Draft and respond to email correspondence in a timely and thorough manner.

Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks efficiently.

Maintain a clean and orderly office environment, ensuring readiness for meetings and daily operations.

Requirements :

Proven experience in administrative roles, preferably in a fast-paced setting.

Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Excellent communication skills, both verbal and written.

Ability to handle multiple tasks simultaneously and prioritize effectively.

Familiarity with scheduling tools and techniques.

Attention to detail and a commitment to maintaining high standards of organization.

Previous experience managing food and beverage setups is a plus.

Strong customer service skills and the ability to interact professionally with clients and team members.