Production & Operations Coordinator, Shorts

The Role

We are seeking a highly organized and detail-oriented Production Coordinator to join our Alt Format & Shorts department. This role is primarily administrative and requires someone who excels at managing information, tracking details, and supporting smooth day-to-day operations across multiple projects.

The ideal candidate is proactive, dependable, and skilled at interpreting and communicating information between creative, production, and operational teams. You will work closely with the Production Manager, Creative Producers, and Senior Director to ensure all workflows, documentation, and deliverables are accurately maintained and on schedule.

This position is well-suited for someone who thrives in a structured, fast-paced production environment and takes pride in keeping complex projects organized and running efficiently from start to finish.

This role reports onsite in our Los Angeles office full time.

Responsibilities :

• Coordinate file and asset management, including organization and delivery to internal and external content creators
• Track daily project status and maintain spreadsheets, including deadline follow-ups with relevant stakeholders
• Assist in maintaining organized and up-to-date project workspaces
• Input and track relevant production metadata upon asset delivery
• Provide support to the Quality Control (QC) team by reviewing assets as needed
• Collaborate with the Production Manager to ensure content creators receive clear editorial notes and feedback
• Verify that all deliveries meet internal and external technical specifications, and communicate required adjustments to content creators
• Assist in scheduling and organizing voice-over (VO) recording sessions
• Coordinate with Legal to distribute contract terms to content creators and crew
• Support payment processes by creating purchase orders (POs) and ensuring timely payments

Requirements

Desired Qualifications

Benefits