Project Administrative Assistant

CDM Smith has an immediate need for a Project Administrative Assistant to manage the daily needs of the team. This role will work a few days at the project site just outside of Houston, TX.

Job responsibilities are:

• Working as the person responsible for the project activities running well and efficiently, including but not limited to, providing support to project staff, developing and editing reports, document administration, scheduling meetings and travel, and monitoring, ordering, and organizing supplies.
• Completing project document format reviews of work produced by staff for quality control purposes, including verifying formatting details are used correctly, updating and applying the approved styles, or applying the approved template.
• Providing production support (e.g., formatting, printing, binding), including client deliverables, while ensuring the highest quality standards and client service are maintained, both internally and externally.
• Assisting staff with various reports and communications, such as monthly project reports and meeting minutes, and planning and coordinating meetings and events.
• Providing excellent support and service to the technical staff, office leaders, clients, vendors, colleagues, and others.
• Maintaining the organization and maintenance of records, files, and correspondence.
• Preparing and scheduling activities such as internal business meetings, client or third-party appointments, and general events.
• Assisting in updating and maintaining multiple calendars and tracking facility and equipment assignments.
• Preparing complex and confidential letters, technical memoranda, and reports for professional and managerial staff review and action.
• Assisting in additional administrative duties as required.