Payroll Manager

Position Summary :

The Payroll Manager will be responsible for payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations.

We are looking for a highly motivated individual with a combination of strong payroll, management and interpersonal skills.

This position will utilize a cloud-based payroll system to process bi-weekly payroll for 2000+ employees in multiple legal entities.

This position will manage and perform a variety of payroll process requiring a strong attention to detail and accuracy.

Status : Full-time Onsite

Location : Omaha, Nebraska

Responsibilities :

The Payroll Manager will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, in compliance with government regulations and guidelines and assess the accuracy and validity of information

Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions

Recruits, interviews, hires, and trains new staff in the department

Oversees the daily workflow of the department

Provides constructive and timely performance feedback

Prepares and maintains accurate records and reports of payroll transactions

Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices

Facilitates audits by providing records and documentation to auditors

Identifies and recommends updates to payroll processing software, systems, and procedures

Prepare, review and edit documents, correct errors, and balance payroll for each pay period

Process and oversee bi-weekly payrolls for multiple legal entities

Verify salary adjustments, garnishments, and retroactive pay for all employees

Maintain payroll policies and procedures and work collaboratively with Operations and HR

Respond timely to employee inquiries on all payroll questions

Coordinate year-end tax filings

Ensure accuracy of year-end reconciliation and W-2 reporting

Assist HR and Operations with internal policies and process documents for payroll. This documentation should include but is not limited to, overtime process, wage increases, new employees, employee data changes

Prepare monthly commission calculations and accruals

Prepare government reporting

Maintain knowledge of regulatory payroll changes

Maintain the highest degree of confidentiality by adhering to legal and ethical standards

Performs other duties as assigned

Manages complex payroll matters where analysis of issues, data and process require advanced specialist knowledge and in-depth industry and technical knowledge

Leads efforts to improve processes that result in enhanced end user experience

Required Qualifications :

Minimum 7+ years of previous payroll experience

Prior management experience

Knowledge in year-end tax reporting and 401k / Benefits deductions

Extensive knowledge of the payroll function including preparation, balancing, internal controls, compliance, commissions calculations and payroll taxes

Knowledge of current payroll processing laws and regulations

Ability to work and function independently as a self-directed leader of multiple initiatives and team members and to work collaboratively with cross-functional teams

Experienced in researching and finding solutions to technical payroll, tax, and systems related issues

Must have a basic understanding of accounting principles related to payroll and general ledger

Must understand the relationship between payroll and other enterprise areas, and exhibit excellent problem-solving skills and the ability to present and discuss payroll related topics and information with management, peers and other groups or individuals

Energy and desire to thrive in a fast-paced organization with flexibility as needed

Ability to multi-task, prioritize & plan work activities

Detail oriented, team player with a desire for continuous improvement

Ability to work effectively with minimal supervision

Excellent listening and communication skills (written and verbal)

Excellent organizational skills and attention to detail

Advanced level experience with Microsoft Excel, including xlookup / vlookup and pivot tables

Strong analytical and problem-solving skills, with the ability to effectively plan, set priorities, adapt to changing priorities, troubleshoot and manage several complex projects simultaneously while meeting strict deadlines

Ability to build and maintain strong partnerships and effectively collaborate with key internal teams such as HRIS, benefits, legal, IT, finance, project teams and external stakeholders

Reacts calmly and effectively in stressful situations, and demonstrates absolute integrity when handling sensitive and confidential information

Preferred Qualifications :

Bachelor’s degree preferred

CPP preferred

Proficient with cloud-based payroll system - Paycom Software experience is a plus

Experience with payroll software implementation is a plus

Multi-State Payroll Processing preferred - California experience is a plus

Experience at a large growth company a plus

Benefits Include :

Medical, dental, vision, disability and life insurance with in 30 days

Unlimited PTO - work with your manager and take time as needed

7 Paid holidays that we are closed

$50 cellphone stipend paid out monthly

401k retirement plan with vested 4% employer match after 90 days

Career advancement opportunities + Culture / environment

Employees and their spouse or legal partner receive free laser hair removal services