Accounts Payable Manager

CabotProperties is an institutional investor, developer, and operator of logistics real estate. As an industry leader for over 30 years, we have used our expertise and acumen to create ongoing value for our partners. Cabot has a strong team of dedicated, bright, strategic, and detail-oriented individuals. We view people as our most valuable assets, and our greatest responsibility. Come join us.

We have an exciting opportunity for an Accounts Payable Manager in our Dallas office. This person will report directly to our Director of Property Accounting and will work with the entire accounting and property management teams. The Company licenses an Accounts Payable software, AvidXchange, and this position will be responsible for ensuring it is utilized to its fullest capability with best practice controls in place. The Individual will be involved in all aspects of the Accounts Payable cycle. The successful candidate will have strong written and verbal communication, organizational skills, financial skills, and the ability to maintain a realistic balance among multiple priorities. This person must maintain the highest level of confidentiality and diplomacy regarding all Cabot Properties, L.P. and Cabot Properties, Inc. information.

Duties and Responsibilities :

• Oversee all aspects of the expenditure cycle of the internal property management entities and the Fund overhead entities. Limited oversite around the Company (Domestic and Foreign) process.
• Work with our Accounts Payable system (AvidXchange) to ensure best processes are in place from initial step of invoices sent to Avid, header and distribution coding accurately captured and identified, and workflow assigned.
• Understand how AvidXchange reviews and processes invoices from invoice capture through final workstep approval. Identify accurate reporting to monitor exceptions, implement improvements to eliminate errors.
• To extent possible automate vendor setup within MRI and AvidXchange.
• Establishing new vendors on the system(s) accurately and correctly for tax reporting purposes.
• Regular review of vendor W9 information.
• Responsible for annual 1099 / 1096 reporting, ensuring compliance with Federal and State requirements, for all required legal entities.
• Utilize reporting offered within the AP system to monitor and ensure timely remittance, solve for delays / issues with workflow items and initial mapping of invoices.
• Ensure timely payment remittance of all invoices.
• Communication and interaction with all other teams and departments in the organization.
• Interface with organization leadership to provide feedback and assist in implementing procedures to improve the payables process for Cabot Properties.
• Other duties as assigned.

Qualifications and Experience :

Physical / Mental / Visual Demands and Work Environment :

The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Cabot Properties provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, pregnancy, disability or genetic.