Job Summary
The Accounting Clerk provides support to the accounts payable department by managing a shared mailbox and ensuring all emails are routed properly, opening purchase requisitions, reconciling vendor statements and STO reports, managing office supplies, receiving goods / services in the system by processing BOLs or Packing slips.
Manage the main phone lines and walk in traffic.
Benefits
CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources : our employees.
Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from.
- Medical, Dental, Vision
- low-cost premiums even for family coverage
- Company-paid life / AD&D insurance
- Company-paid short-term disability
- Paid sick / vacation / holiday
- 401k / Company Funded Pension Program (program is dependent upon location and job type)
- Employee Assistance Program (EAP)
- Additional voluntary benefits
Compensation
$24.00 - $27.00 DOE
Responsibilities
- Answer main phone line
- Manage incoming Invoices / statements through accounts payable email account
- Forward invoices to corporate accounts payable
- Sort invoices and statements to be filed
- Manage all purchase requisitions
- Resolve vendor statement issues
- Pull Concrete tickets reports for previous day’s tickets
- Sort tickets, ensuring that all tickets are accounted for; ensure that tickets are complete
- Scan and save tickets; file hard copies
- Communicate with customers requesting AB219 forms
- Stock Transport Order (STO) Report weekly review, reconciliation and filing (hard copy and electronic copy)
- Manage and order coffee / office supplies (monthly); re-stock break room
- Sort and distribute daily mail (twice daily)
- GR invoices
- Enter fuel logs when received
- Stamp daily outgoing mail by 4 : 00 p.m.
- Sort incoming packages and inter-company mail upon receipt
- Assist walk-in customers / employees / couriers
Education
- High school diploma / GED
- Associate’s degree preferred
Requirements / Qualifications
- Strong organizational skills with an attention to detail
- Proficient in Microsoft Office Suite (i.e. Word, Excel)
- Customer Service oriented
- Punctuality is a must
- Professional demeanor with strong communication skills (written and verbal)
- Strong interpersonal skills with the ability to collaborate with various departments; ability to take direction and prioritize deadlines
- Attention to detail
- Bilingual (Spanish) is a plus
Preferred :
Experience in SAP or other ERP system
Conditions of Employment
Successful candidate must submit to a post-offer pre-employment physical examination, drug / alcohol screen, and background check.
Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration / clearance as well as ongoing alcohol and drug testing.
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