Payroll Coordinator

Job Details :

Job Title : Payroll Coordinator

Description :

• This position reports to the Senior Plant Controller and supports approximately 750 hourly employees within the Campus. At each facility, the processing of the hourly payroll is a key operational / accounting role. This role ensures that all accounting, pay, and operational controls are in place and provides the needed controls around this critical area of the plant operation. The Payroll Clerk / Admin will work flexible hours within a week based on the deadlines or deliverables for this role or task assigned by the Senior Accountant or Controller. This flexibility may include weekends and holidays, particularly if a holiday falls on a Monday. The role if full time and onsite.

Major Duties / Responsibilities :

Summary of major duties :

1. 60% Backup Payroll Coordinator

Process the bi-weekly payroll for the plant hourly employees as well as process biweekly payroll accruals and weekly payroll for the contingent workforce

Ensure that all Sarbanes Oxley controls are in place and functioning adequately throughout the entire year

Process all payroll deductions and additional earnings on a timely basis

Assist with the tracking process for hourly attendance within the prescribed plant policy

Be onsite to assist EEs with payroll questions and respond to questions submitted through Service Now

Process incoming garnishment orders, garnishment remittances (payments), and set-up new vendors

Assist with annual / periodic wage updates for Hourly EE's by updating spreadsheets for IS and HR to ensure new wage structures are complete based on desired deadline

2. 30% Customer Support and Training

Answer questions related to Payroll from hourly employeese.

Develop and perform training of supervisors on Payroll in coordination with Payroll Coordinator and Senior Plant Controller

Develop and perform training for hourly employees on paystub comprehension.

Serve as SME regarding ad hoc request related to payroll by attending meetings, pulling payroll data, providing input / perspective on payroll rules / policies and other on, behalf of Finance / Controller.

Perform testing for S / 4 update of Payroll system.

3. 10% Administration - Reese Campus

Provide general administrative support to the Reese Campus.

Support purchasing and requisitioning, for emergency or breakdown orders.

Responsible for Time approval for salary personnel's overtime.

Provide administrative support for closure tracking, data management in SAP, and other files.

Updates training manuals in both electronic and hard copy format.

Dimensions :

Details :

Approximately 750 hourly employees

Production pounds : 165 million pounds at the Plant, and 50 million processed pounds at RCP (2025 budget)

Labor costs of approximately $80 million at Campus (2025 budget)

Developing technology skills especially with SAP

Ability to analyze business processes, identify areas for improvement, and execute process improvement recommendations

Strong Excel and PowerPoint skills

Ability to prioritize and manage multiple projects / areas of responsibilities simultaneously.

Ability to produce accurate results in a fast-paced constantly changing environment

Strong attention to detail

Education :

Must Haves (i.e., years of experience?) SAP, Payroll experience (at least 2 years)

Software Skills and Purpose (if applicable) : SAP, Excel, Powerpoint

Industry Experience : Manufacturing / Consumer Goods preferably

Disclaimer :

"US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran"