Bookkeeper

Bookkeeper

We are a fast-growing design and manufacturing leader specializing in motorized retractable walls, operable partitions, modular canopies, and architectural elements that transform indoor and outdoor spaces. For nearly a decade, our patented innovations have earned industry awards and the trust of high-profile clients across military, education, hospitality, and corporate sectors. With an in-house team that designs and quotes projects instantly, we deliver precision-engineered solutions to architects, contractors, and institutions nationwide from our U.S.-based operations.

We are seeking a proactive Bookkeeper to join our tight-knit finance team and support the financial backbone of our expanding operation. This full-time, on-site role reports directly to the Controller and serves as the day-to-day steward of accurate financial records, ensuring seamless cash flow, vendor relations, and compliance across all transactions. You'll thrive in a dynamic environment where attention to detail meets the pace of a company that ships custom architectural products to clients like Fortune 500 corporations and federal agencies.

Key Responsibilities :

• Full-Cycle Accounts Payable & Receivable : Enter vendor invoices into QuickBooks Online within 24 hours of receipt, verify approvals, and process payments via ACH, wire, or check according to net terms (Net 15, Net 30, etc.). Follow up on overdue receivables with polite but firm emails and calls, escalating to leadership when necessary.
• Bank & Account Reconciliations : Perform weekly reconciliations of all bank, credit card, and merchant accounts; investigate and resolve discrepancies the same day they're identified. Maintain a rolling 12-month reconciliation log for audit readiness.
• Expense Recording & Job Costing : Categorize every expense by GL code and allocate to specific projects / jobs using cost codes. Flag any unallocated or miscoded items for review before month-end close.
• Tax & Compliance Support : Prepare annual 1099-NEC forms for vendors, file monthly / quarterly sales-tax returns in multiple states, and compile supporting schedules (trial balance, aged AR / AP) for external CPA firm and auditors.
• Employee Expenses & Corporate Cards : Review and approve employee expense reports within 48 hours, reconcile corporate card statements monthly, and replenish petty cash as needed.
• Fixed Assets & Depreciation : Maintain a detailed fixed-asset register in Excel, record new purchases, calculate straight-line depreciation monthly, and tag assets with barcodes for physical inventory counts.
• Ad-Hoc Reporting : Build and distribute weekly cash-flow forecasts, monthly project profitability reports, and custom dashboards for leadership using Excel pivot tables and QuickBooks exports.
• Vendor Management : Cultivate relationships with key suppliers, negotiate early-payment discounts or extended terms when cash flow allows, and maintain a digital vendor file with W-9s, certificates of insurance, and contract copies.
• Payroll Support : Verify bi-weekly timesheets, overtime, and bonus entries in third-party payroll system (ADP, Gusto, or similar); ensure accuracy of deductions and direct deposits.
• Budget & Audit Contribution : Assist Controller in drafting the annual operating budget by providing historical data and variance explanations. Participate in internal audits by pulling requested documents and walking auditors through processes.

Qualifications :

Compensation

Base salary of $90,000 annually, paid bi-weekly.