Executive Assistant

Job Description

Job Description

About Grid

We founded Grid to design future-proof solutions for financial firms and startups struggling to keep pace with the breakneck advance of fraud tactics. A new player in the fraud prevention space with deep roots in financial business management, we came by our mission the hard way.

After our consumer business fell victim to one of the infinite variations of fraud, our co-founders set out to create a platform that’s more of a fortress than a tool — saving our clients millions in annual revenue and a ton of restless nights. The result? A fraud prevention platform that integrates multiple data providers into a single, powerful solution designed for rapid deployment and ease of use.

About the Role

Check and collect company mail 2–3 times per week from designated location(s)

Sort, organize, and scan incoming mail; distribute digitally to appropriate employees

Monitor and check the company voicemail regularly; transcribe and route messages to the relevant team members

Perform general administrative support tasks as needed, including but not limited to :

Data entry

Document preparation and filing

Scheduling or calendar coordination

Maintain confidentiality and handle sensitive information with discretion

Communicate effectively with internal teams to ensure smooth flow of information

Provide flexible support and adapt to changing administrative needs

About You

Proven experience in an administrative, executive assistant, or office support role

Strong organizational and time management skills

High attention to detail and accuracy in handling mail and messages

Ability to maintain confidentiality and handle sensitive information discreetly

Proficient in using office equipment (scanner, voicemail systems, etc.) and digital tools (e.g., email, PDFs, Microsoft Office or Google Workspace)

Excellent written and verbal communication skills

Self-motivated and able to work independently with minimal supervision

Reliable transportation for regular mail pickups (if offsite)

Comfortable with flexible, task-based work schedule (approx. 2–3 times per week)

High school diploma or equivalent required; additional administrative training or certifications a plus

Live in or in proximity to Oakland, California

Compensation Range : $13K - $31.2K