Cali Department Administrative Assistant

Administrative And Project Assistant

The John J. Cali School of Music seeks a dynamic, highly organized Administrative and Project Assistant to support the Director of the School and help coordinate our innovative Immersive Residency Program. This flexible, part-time temporary position is ideal for someone with excellent administrative skills and a passion for working with world-class performing artists. Part company manager, part project coordinator, part right-hand assistantthis role offers a behind-the-scenes experience in arts administration and the opportunity to contribute to a nationally recognized school of music.

Key Responsibilities :

• Provide administrative support to the School Director
• Assist with scheduling, correspondence, and documentation related to residency activities
• Coordinate logistics for visiting artists, including travel, hospitality, rehearsal and performance schedules
• Support internal communications between faculty, staff, and students related to residency events
• Track deadlines, budgets, and deliverables for residency-related projects
• Prepare meeting materials, take notes, and support follow-up on action items
• Provide general assistance during residency events, including on-site coordination and artist support

Qualifications :

Why Join Us?

This is an excellent opportunity for someone interested in gaining hands-on experience in arts administration while working alongside renowned artists and educators. You'll play a key role in bringing transformative musical experiences to our students and communityand have a front-row seat to some of the most exciting creative work happening on campus.