Talent.com
Administrative Coordinator
Administrative CoordinatorClinpath Diagnostics • Phoenix, AZ, US
Administrative Coordinator

Administrative Coordinator

Clinpath Diagnostics • Phoenix, AZ, US
20 days ago
Job type
  • Full-time
  • Quick Apply
Job description

JOB SUMMARY :

  • Hours : Monday-Friday 8 : 00am-5 : 00pm Office Location :  424 S 56th St, Phoenix, AZ 85034 The Administrative Coordinator provides administrative and clerical support for Clin-Path Associates (CPA).
  • This in-office position supports daily operations and assists Pathologists and administrative staff to ensure efficient workflow.
  • The Administrative Coordinator performs a variety of routine tasks, maintains organized records, coordinates meetings and interviews, and contributes to smooth daily operations while upholding a professional and customer-focused environment.
  • This position operates in a professional clinical office setting and requires in-person presence.

Office hours are from 8 :

  • 00am – 5 : 00pm, Monday -Friday.

    • ESSENTIAL FUNCTIONS :

  • Provide administrative support to Pathologists, managers, and other staff as assigned.
  • Schedule interviews, coordinate meetings, and manage meeting logistics including room setup, materials, and follow-up communication.
  • Make and receive incoming and outgoing phone calls; provide professional assistance to internal and external callers.
  • Coordinate lunches, company parties, and other employee events as directed.
  • Assist with preparing meeting materials, agendas, and notes, and arrange catering when needed.
  • Distribute pathologist slides and related materials to appropriate staff in a timely and organized manner.
  • Order and maintain office and administrative supplies, including Staples and Costco orders, ensuring adequate inventory levels.
  • Order and replenish office and kitchen supplies; manage special requests from Pathologists.
  • Maintain a clean, organized, and professional office environment, including common and break areas.
  • Sort and distribute incoming mail and deliveries; ensure timely routing of correspondence.
  • Prepare and update schedules, forms, and basic reports as directed.
  • Provide support with document formatting, data entry, and the use of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Maintain organized systems for files, supplies, and general office operations.
  • Assist with maintaining and updating company templates and administrative procedures.
  • Prepare and maintain daily schedules using QGenda; post updates for staff visibility.
  • Handle confidential information with discretion and maintain a professional demeanor at all times.
  • Perform other related duties as assigned..
  • Additional Functions (as assigned) Assist with document reviews, data entry for quality assurance, or other administrative projects.
  • Support departmental initiatives, special assignments, or company events as requested by leadership.
  • Participate in employee engagement activities, i.e.
  • CPA employee birthday emails and company events Assist with IT service requests for SQL and CPA systems; submit tickets for new employees.
  • Prepare onboarding manuals and coordinate badge requests for new Pathologists.
  • Distribute and track pathologist cases using LabOS and Excel; update patient charts in as applicable.
  • Scan and process consult sheets; correlate documents with Client Services.
  • Upload on-call schedules to scheduling platform; serve as backup for AZ Donor Network on-call schedule entries.
  • Follow up on sendouts to ensure addendums are finalized.

    • Minimum Qualifications :

  • Two years of administrative or clerical experience in an office environment; healthcare experience preferred.
  • High School Diploma required; Associate degree preferred.
  • Proficiency in Microsoft Office Suite and ability to learn new systems quickly.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Professional and customer-service-oriented demeanor.
  • Ability to handle confidential information appropriately.
  • Knowledge of medical terminology is a plus.

    • Work Environment :

  • The work environment characteristics described here are representative of those and employee encounters while performing the duties of this job.
  • Clin-Path provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, and gender identity.
  • Clin-Path complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

    • This applies to all terms and conditions of employment including, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.   Benefits :

  • Clin-Path Associates offers nationally competitive compensation and benefits.
  • Our benefits program provides a comprehensive array of services to our employees including, but not limited to health insurance (Primarily covered by the company), dental insurance (100% covered by the company) vision insurance, paid time off, and retirement contributions (401k).
  • Powered by JazzHR
    • Create a job alert for this search

    Administrative Coordinator • Phoenix, AZ, US

    Related jobs
    Administrative Office Coordinator

    Administrative Office Coordinator

    Phoenix Staffing • Phoenix, AZ, US
    Full-time
    Our mission at Sevita is to create a world where every person has the right to live well.As a Caregiver, you'll provide assistance and strategies to the individuals we serve to help them live well ...Show more
    Last updated: 26 days ago • Promoted
    Administrative & Finance Coordinator

    Administrative & Finance Coordinator

    Phoenix Staff Inc • Phoenix, AZ, United States
    Part-time +1
    Administrative & Finance Coordinator.Part-Time Direct Hire (~20 hours per week; opportunity for more work if desired and based on performance). This role supports core finance, administrative, and H...Show more
    Last updated: 8 hours ago • Promoted • New!
    Intake Coordinator

    Intake Coordinator

    BrightSpring Health Services • Scottsdale, AZ, United States
    Full-time
    We are looking for an Intake Coordinator to join our Intake team as we grow to be one of the top home infusion providers in the country. The Intake Coordinator will report to the General Manager and...Show more
    Last updated: 6 days ago • Promoted
    Permit Coordinator

    Permit Coordinator

    BPG Designs, LLC • Phoenix, AZ, USA
    Full-time
    Quick Apply
    Join BPG Designs, LLC as a Full-Time Permit Coordinator and elevate your career in the thriving construction industry! Enjoy the flexibility of working from home, allowing you to balance your profe...Show more
    Last updated: 8 days ago
    School Admin - Front Office and Outreach Coordinator

    School Admin - Front Office and Outreach Coordinator

    MGRM • Tempe, Arizona, United States
    Full-time
    Quick Apply
    Pinnacle Charter Schools – Tempe, Arizona (On-site).MGRM Pinnacle operates Pinnacle Charter Schools, a Cognia-accredited network of alternative schools across Arizona. Established in 1995, we’ve sup...Show more
    Last updated: 30+ days ago
    Administrative Coordinator

    Administrative Coordinator

    Keller Executive Search • Scottsdale, AZ, US
    Remote
    Full-time
    Quick Apply
    This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Sear...Show more
    Last updated: 26 days ago
    Fiscal Administrative Support Coordinator - Head Start & Early Head Start

    Fiscal Administrative Support Coordinator - Head Start & Early Head Start

    Southwest Human Development • Phoenix, AZ, United States
    Full-time
    A positive future for every child.Southwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s...Show more
    Last updated: 22 days ago • Promoted
    Intake Coordinator - Day Shift

    Intake Coordinator - Day Shift

    Universal Health Services, Inc. • Scottsdale, AZ, United States
    Full-time
    Scottsdale and the greater Phoenix, Arizona metro area.Our 120-bed facility will offer specialized mental health services and substance use treatment for teens, adults and older adults experiencing...Show more
    Last updated: 30+ days ago • Promoted
    Compliance Coordinator

    Compliance Coordinator

    FirstService Residential • Maricopa, AZ, US
    Full-time
    As the Compliance Coordinator, you will be responsible for regularly touring the neighborhood’s street-by-street to inspect, document, photograph and issue all violations within the community.The p...Show more
    Last updated: 23 hours ago
    Administrative Coordinator School Site_TEMPORARY

    Administrative Coordinator School Site_TEMPORARY

    Cartwright School District #83 • Phoenix, AZ, United States
    Full-time
    Clerical / Office Support / Administrative Coordinator.FOUR DAY WORK WEEK FOR SCHOLARS AND EMPLOYEES!.Cartwright School District's motto is "One Team, Una Familia!" which reflects our dedication to t...Show more
    Last updated: 22 days ago • Promoted
    Administrative Office Coordinator

    Administrative Office Coordinator

    Sevita • Phoenix, AZ, US
    Full-time
    Our mission at Sevita is to create a world where every person has the right to live well.As a Caregiver, you'll provide assistance and strategies to the individuals we serve to help them live well ...Show more
    Last updated: 30+ days ago • Promoted
    School Administrative Coordinator (MCDEC)

    School Administrative Coordinator (MCDEC)

    Maricopa County Regional District • Phoenix, AZ, United States
    Full-time
    Secretarial / Clerical / Secretary - 12-Months.JOB SUMMARY : Maricopa County Regional School District is seeking a highly organized, proactive, and mission-driven Adminsitrative Coordinator to join our ...Show more
    Last updated: 22 days ago • Promoted
    Administrative Coordinator - Office of General Counsel / Compliance

    Administrative Coordinator - Office of General Counsel / Compliance

    Maricopa Community College District • Tempe, AZ, United States
    Full-time +1
    Administrative Coordinator - Office of General Counsel / Compliance.District Support Services Cntr.Summer Hours : Monday - Thursday, 7am-6pm. The Maricopa County Community College District is one of th...Show more
    Last updated: 30+ days ago • Promoted
    Project Coordinator-Restoration Emergency Services

    Project Coordinator-Restoration Emergency Services

    IICRC • Phoenix, AZ, US
    Full-time
    Project Coordinator-Restoration Emergency Services.As a Project Coordinator, you will play a critical role in supporting project execution and client satisfaction. You'll assist with job file manage...Show more
    Last updated: 30+ days ago • Promoted
    E-Commerce Coordinator (Hybrid – Arizona Residents Only)

    E-Commerce Coordinator (Hybrid – Arizona Residents Only)

    WMP Eyewear • Scottsdale, Arizona, United States
    Full-time
    At WMP Eyewear, we believe high-quality eyewear shouldn’t come with a luxury price tag.Since launching in a small Chicago apartment in 2011, we’ve grown into one of Inc. Fastest Growing Companies — ...Show more
    Last updated: 1 day ago • Promoted
    Administrative Manager

    Administrative Manager

    Iannarino Fullen Group • Phoenix, AZ, US
    Full-time
    Western Transport Technologies is hiring a personable, resourceful.CFO—fully engaged in day-to-day office operations.You'll blend front-office professionalism with executive support and light accou...Show more
    Last updated: 2 days ago • Promoted
    Project Coordinator-Restoration Emergency Services

    Project Coordinator-Restoration Emergency Services

    Paul Davis Restoration • Phoenix, AZ, US
    Full-time
    Project Coordinator-Restoration Emergency Services.As a Project Coordinator, you will play a critical role in supporting project execution and client satisfaction. You'll assist with job file manage...Show more
    Last updated: 30+ days ago • Promoted
    Booking Coordinator / Administrative Assistant

    Booking Coordinator / Administrative Assistant

    LEGOLAND • Tempe, AZ, United States
    Full-time
    The Schools and Group Sales Coordinator is the ultimate planner and host for our visiting schools and groups, ensuring every guest enjoys a seamless and unforgettable experience from start to finis...Show more
    Last updated: 21 days ago • Promoted