Administrative Assistant - Part Time

Title : Admin Assistant

Reports to : Plant Manager

Company : Pan Glo

Location : 2401 Sherman St. Pheonix, AZ 85009

Administrative Assistant

Part Time - 20-25 Hours per week.

To support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, insurance / worker's compensation and general office activity. Reports to Director of Operations.

Primary Duties and Responsibilities include the following :

Qualifications, Knowledge and Ability :

• Perform general office duties including typing, filing, answering phones, greeting visitors, maintaining office supplies, checking and routing mail and arranging travel plans
• Generate weekend, month-end and year-end reports including financial, inventory, absenteeism, bake ware schedule, material usage and health and safety.
• Perform a variety of bookkeeping functions. Purchase Order Requests and Purchase Orders and contacting of vendors to place order, and follow up on delivery
• Perform a variety of duties related to management ensuring proper execution of paperwork, and monitoring services
• Oversee Production / QC records including job numbers, work orders, production paperwork and Quality Control paperwork. Ensure that all records are accurate and legible and that they are properly filed.
• Assist in the set up and monitoring of a comprehensive preventative maintenance program.
• Arrange and oversee pickup / drop off of materials at plant site, as necessary. Insure proper labeling of goods and billing of transportation. Keep appropriate records.
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Perform other duties as required or necessary.
• Associate degree in business or related field preferred; 1-3 years related experience and / or training; or equivalent combination of education and experience
• Basic computer skills, word processing, and 10-key calculator
• Knowledge of MS Office, Excel and Word
• Proficient in data entry
• Competent organizing and prioritizing skills to work efficiently
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Attention to detail and accuracy, sort, check, count, and verify numbers
• Good mathematical background
• Good communication skills : ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers
• Ability to work independently, self-starter, energetic
• Ability to demonstrate good common sense and sound judgment
• Flexibility to adapt to all situations and work varied hours, possible weekends or evenings
• Ability to perform at high levels in a fast-paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction
• Ability to meet deadlines

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