Administrator of Business Operations - College of Pharmacy

Overview

The Administrator of Business Operations supports the College of Pharmacy's mission by managing day-to-day fiscal and administrative operations. Working independently and collaboratively with College leadership, this position ensures effective business practices, fiscal accountability, and operational efficiency across the College's academic, research, and outreach activities.

Responsibilities

Financial support

• Maintain positive relationships and communication with other staff and faculty.
• Accomplish all of the purchasing duties for the College of Pharmacy, including society memberships, faculty meeting registrations, travel arrangements, expense reimbursements, supplies, and events.
• Assist the Dean and members of the leadership team in preparing, analyzing, and monitoring the budget, including creating end-of-the-year expense reports and projections.
• Interface and follow up with fiscal affairs and accounting regarding submission and status of purchase requisitions, travel requests, new vendor set-up, timely payment of invoices, budget modifications and general finance policies and procedures.
• Maintain a strong working knowledge of the process workflow and required documentation.
• Maintain, update, and create as needed Standard Operating Procedures that are consistent with university policies.
• Assist with contract renewals and addendums.
• Work with Advancement to ascertain what gifts are coming in through the College LIFE fund.
• Maintain a spreadsheet of outside monetary gifts for the College, including any scholarship contributions.
• Process remunerations for rotation and residency sites.
• Communicate and train faculty, staff, and students proper procedures and required documents related to business operations.
• Track faculty allotments.

Human resources support

Other activities

Qualifications

Required :

Preferred :

CORE COMPETENCIES : identify the behavior an employee is expected to demonstrate.

Maximum Salary

USD $59,103.31 / Yr.

Minimum Salary

USD $50,237.81 / Yr.