Operations Billing Coordinator

Overview

• The Billing Coordinator is responsible for ensuring the accurate and timely preparation of monthly invoices for assigned cases;
• researching and following up on invoice questions; managing corrections and providing timely resubmission of rejected invoices;

and producing summary reports. The Billing Coordinator validates the billing rates and travel receipts and ensures the billing requirements listed in this statement of work and government-required reporting are accurate.

The position is in Virginia.

Essential Job Duties

Invoice Generation :

Generate accurate and timely invoices for services rendered or products delivered.

Ensure all billing documentation is complete and complies with company policies and client agreements.

Verify billing data accuracy before submission.

Billing Analysis :

Conduct regular reviews of billing statements to identify discrepancies and resolve issues promptly.

Collaborate with relevant departments to investigate and correct billing errors.

Client Communication :

Maintain effective communication with clients regarding billing inquiries and discrepancies.

Provide timely and courteous responses to client billing-related concerns.

Payment Processing :

Record and monitor incoming payments.

Reconcile payments with invoices and resolve any discrepancies.

Record Keeping :

Maintain organized and up-to-date records of billing transactions.

Ensure confidentiality and security of financial information.

Reporting :

Prepare and present regular reports on billing activities, outstanding balances, and other relevant financial metrics.

Collaboration :

Work closely with the finance department, sales, and other relevant teams to ensure a smooth billing process.

Provide support during audits by supplying necessary documentation and information.

Process Improvement :

Identify opportunities for process improvement in billing procedures and contribute to the implementation of efficient billing systems.

Minimum Requirements

Minimum of four years of billing experience, to include accounts receivable or accounts payable experience.

Bachelor’s degree in finance, Accounting, Business, or a related field preferred.

Proven experience as a Billing Coordinator or in a similar role.

Strong attention to detail and numerical accuracy.

Excellent communication and interpersonal skills.

Proficiency in relevant billing and accounting software.

Ability to work independently and collaboratively in a fast-paced environment.

Knowledge of relevant laws and regulations regarding billing practices is a plus.

This position description is a general outline of the responsibilities and qualifications required for the role of Billing Coordinator and may be subject to modification based on organizational needs.

Work Environment

Typical Office Environment