Administrative assistant Jobs in Pasadena, TX

Company Description

Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world's most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

Job Description

Job Summary:

The Administrative Assistant will be responsible for performing administrative activities and requires

attention to detail and the ability to work in a fast paced environment providing support to two service

centers. The ability to problem solve with a proactive and positive approach to assisting others while

maintaining exceptional client satisfaction. .

Key Characteristics

• Safety Consciousness: Demonstrates a commitment to upholding safety protocols and fostering a secure work environment.
• Attention to Detail: It requires the meticulous adherence to established procedures, ensuring every step is followed precisely as outlined. This includes the diligent completion of all necessary checklists, serving as a systematic verification of tasks performed and mitigating the risk of oversight. Furthermore, a strong commitment to performing thorough quality control checks is essential. This involves critically evaluating work outputs to identify and rectify any deviations from established standards, ultimately contributing to the delivery of high-quality results and operational excellence.
• Documentation Skills: Upholding Precision and Compliance:Requires exceptional documentation skills: accurate completion and meticulous maintenance of all paperwork, ensuring adherence to ISO 9001 standards, precise SAP entries, and efficient uploading of all documentation for operational excellence and regulatory compliance.
• Problem-Solving Abilities: Identifying and trouble shooting issues as they arise.
• Communication Skills: Strong communication skills in verbal and written forms. Utilizing clear and effective communication techniques with team members and supervisors.
• Reliability: Consistent performance and dependability in completing assigned tasks.
• Time Management and Organization: Displays strong time management and maintaining an orderly work area and systematic approach to tasks.
• Quality Focus: Dedication to maintaining high standards and meeting specifications.

Duties & Responsibilities

• Ability to handle highly sensitive and confidential information
• Ability to work in a team environment and maintain a pleasant disposition
• Ability to handle simultaneous projects; work independently and efficiently
• Strong organizational, prioritization skills, and attention to detail
• Provide administrative support: typing reports/presentations, managing schedules/calendars, coordinating training registration, and arranging travel.
• Coordinates mail (postal service, intercompany, private carrier)
• Orders, receives and maintains inventory of office supplies
• Assists managers with hiring and staffing service centers
• Assist the team with budget tracking, goods-receipt and other metric recording
• Assist the team with time tracking (Kronos) and reporting
• Assist with monitoring, maintaining and follow-up of day to day operational record keeping
• Adhere to all work-related health, safety, and SOPs, including the Occupational Health and Safety Act.
• Following up on and resolving payment issues in collaboration with the procurement team
• Preparing Purchase Orders (POs)
• Updating SAP for Goods Receipts
• Managing inventory and purchasing monthly office supplies, water, and cleaning supplies
• Preparing Purchase Requisitions (PRs) and sending POs for training-related expenses, if applicable
• Ensuring payment of all plant-related bills (water, electricity, city-related bills)
• Assisting in planning and scheduling meetings and events
• Other tasks related to indirect purchasing
• Managing and processing employee timesheets at the site level in collaboration with the payroll team (including preparing and ensuring timesheets are accurate before/or pay period ends, assisting with time tracking and reporting)
• Assisting the site manager with daily activities
• Collaborating with plant personnel
• Other duties as assigned

Qualifications

Knowledge, Skills & Abilities

• Strong Communication
• Proficiency in Google Workspaces
• EHS Awareness and Commitment
• Time Management and Organizational Skills
• SAP or experience with Work Order/Inventory Software
• Action Orientation
• Strong Problem Solving Skills

Education & Experience

Required

• Associates Degree in Business Administration or any related field
• Minimum 5 years of administrative experience in manufacturing environment
• Proficient in word processing, spreadsheet and database computer skills, specifically in Google platforms (Google Docs, Sheets, Slides)
• Must be computer literate

Preferred:

• Degree in Business Administration or any related field
• 8 years of administrative experience in a manufacturing environment

Additional Information

At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger

communities. We're an organization that champions diversity and inclusion at every rung of the ladder

and are proud to be an equal opportunity workplace. Because our people are our greatest assets, we

also offer competitive compensation andbenefits that include:

* Medical, Dental, & Vision Insurance Starting Day 1!

* Life Insurance

* Paid Time Off

* Paid Holidays

* Parental Leave

* 401(k) Plan - 3% default contribution plus matching!

* Flexible Spending & Health Saving Accounts

* AD&D Insurance

* Disability Insurance

* Tuition Reimbursement

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this

posting. The Company reserves the right to modify this information at any time, subject to applicable

law.

****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not

sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a

current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and

candidate profiles will be deemed the property of Veolia, and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.