Coordinator Jobs in Kansas City, KS

Department : Administration

Reports to : Director of Special Events

FLSA Status : Exempt

Supervises : 0

Salary : $65,000.00

Summary : The Events Coordinator is responsible for generating revenue through the strategic marketing and sales of Guadalupe Centers' event spaces, including La Terraza Rooftop, El Teatro, the Gallagher Board Room, Madonna Room, and combination rentals. In addition to revenue-generating rentals, this role supports the coordination of civic engagement events that align with the mission of Guadalupe Centers but do not produce revenue, such as community forums, cultural celebrations, and public service initiatives. The Events Coordinator manages all client-facing aspects of both rental and civic events-from inquiry and tours to contract negotiation and event logistics-while ensuring a high standard of service and mission alignment.

The Coordinator will work collaboratively across departments to ensure each event aligns with Guadalupe Centers' quality standards and supports the organization's community-driven impact.

Essential duties and responsibilities :

• Market, sell, and coordinate rental of event spaces to generate revenue.
• Coordinate and support non-revenue civic engagement events that serve the community and reflect the values and mission of Guadalupe Centers.
• Respond to event inquiries via email, phone, and online forms in a timely and professional manner.
• Conduct venue tours and effectively communicate amenities, pricing, and policies for all rental spaces.
• Close rental sales through client-centered service and persuasive communication of venue benefits.
• Prepare and execute facility usage agreements, collect deposits, and coordinate payment schedules.
• Maintain and track bookings calendar, deposit logs, and internal coordination checklists.
• Upsell add-on services including in-house catering, bar packages, custodial support, and technology.
• Collaborate with on-site Event Coordinators to ensure smooth event execution.
• Work cross-departmentally with marketing and operations to promote venue visibility and client satisfaction.
• Attend industry and community networking events to drive leads and elevate Guadalupe Centers' brand.
• Assist in gathering customer feedback and testimonials for continuous service improvement.
• Other duties as assigned.

Qualification Requirements : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications :

Physical Requirements

While performing the duties of this job, the employee is regularly required to communicate with others, move, and sit frequently. The employee may also be required to lift or move objects of up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment :

The usual and customary methods of performing the job functions require the following physical demands : occasional lifting, carrying, pushing, and / or pulling, some climbing and balancing, stooping, kneeling, crouching, and / or crawling, and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Equal Opportunity Employer

GCI is committed to a policy of equal opportunity for all employees and applicants for employment without regard to race, religion, color, creed, ancestry, age, sex, gender, national origin, marital status, pregnancy, citizenship, disability, genetic information, veteran status, service member status or any other category protected by federal, state or local law. Preventing discrimination is the responsibility of every employee in the way employees treat and interact with one another. Therefore, GCI expects all work relations to be business-like and professional, free of bias, prejudice, harassment and / or discrimination.

GCI's policy of Equal Opportunity extends to all conditions of employment including, but not limited to, recruitment, hiring, placement, training, compensation, discipline, transfers, separation, layoff, recall, leave of absence and promotion. GCI will not tolerate any discrimination in the workplace, and it is expected that any employee who believes they have been subjected to any practice that appears to be inconsistent with this policy will contact Human Resources. Improper interference with the ability of GCI's employees to perform their expected job duties is not tolerated.

GCI encourages reporting of incidents or concerns regarding discrimination to the Director of Human Resources, so that prompt and constructive action can be taken. There will be no retaliation or adverse action against an employee for raising an issue or complaint pursuant to this policy. The report will be investigated to determine what, if any, responsive action is necessary and appropriate. Any employee found responsible for an inappropriate or discriminatory act will be subject to disciplinary action, up to and including separation.