Document control specialist Jobs in Overland Park, KS

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs : parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the  STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary :

The position (K0227883)

The Kansas Department of Health and Environment has a Document Control Specialist opening in Topeka. The incumbent in this role will read correspondence, examines and interprets requests to amend vital records (birth, stillbirth, marriage, and divorce certificates) on a daily basis.

Job Responsibilities may include but are not limited to the following :

Reviews and verifies that legal documents and court orders provided are genuine and not altered for fraudulent purposes.Reads, interprets and determines if legal documents and court orders provided meet state statute and regulation requirements.If documents do not meet state statute and regulation requirements, communicate with and instruct applicant in writing, by phone, or in person of additional requirements to make amendment on vital records.Responds to questions and ensures the confidentiality of the vital records and the confidentiality of requests. If documents meet state statute and regulation requirements, complete the requested amendment to the certificate.

Respond to customers who were born in Kansas, but who do not have standard birth certificates on file, to file a Delayed Certificate of Birth.Conduct independent searches of the VRV Web database and various other resources to try to locate a birth record.If unable to locate a birth record, provide guidance to the customer to determine if they need to file a delayed birth certificate based on their need for a birth certificate by advising customer what various agencies need to process their request, such as Social Security, Passport Services, etc.Guide and instruct customer on how to file a delayed birth certificate and how to locate documents needed to establish a delayed birth certificate.Examine and interpret whether documents provided by customers are genuine and have not been altered for fraudulent purpose. Establish the delayed certificate of birth once it is determined the documentation meets state statutes and regulations to file a Kansas delayed certificate of birth.

Reads correspondence and examines court orders to file supplemental birth certificate on children born in Kansas who have been adopted.Reviews and establishes that the court orders provided are genuine and have not been altered for fraudulent purposes.Reads, interprets and makes decisions if legal documents provided meet state statute and regulation requirements to file supplemental birth certificate.Establishes new legal birth certificates if documents provided meet state statute and regulation requirements.Advise attorney if additional court action is needed.Reviews court order and documentation provided on children born in a foreign country who have been adopted in Kansas courts or have been adopted by Kansas residents.Makes decision as to whether the request meets Kansas state statutes and regulations to file a Kansas birth certificate.Investigate to see if child already has a birth certificate in Kansas or any other state.Advises parents, attorneys, and courts how to file adoption paperwork from the foreign country in Kansas courts and how to proceed with changing the child's name.Provide information to parents and attorneys on how to proceed with Immigration and Naturalization Services to obtain child's permanent citizenship.

Qualifications

• Education : High School, GED
• Licensing & Certification : Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
• Minimum Qualifications : Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• Preferred Qualifications : Experience in handling confidential information.Experience in written and verbal communication.Experience in data entry.Experience reading, interpreting and implementing state statutes and regulations.Experience in customer service.Proofreading, editing, attention to detail.Word, Excel, PowerPoint, Access.
• Post-Offer, Pre-employment Requirements : In accordance with K.S.A. 65-2402(b), any person offered a position of employment in the Office of Vital Statistics will be required to be fingerprinted and to submit to a state and national criminal history record check for the purpose of identification verification and the determination of the applicant’s eligibility to perform tasks within the Office of Vital Statistics.Kansas Tax Clearance Certificate : A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions