Medical records technician Jobs in Oceanside, CA

Salary : $44,268.00 - $57,552.00 Annually

Location : City of Oceanside, CA

Job Type : Full Time

Job Number : 25-126

Department : Police

Opening Date : 06 / 19 / 2025

Closing Date : 8 / 8 / 2025 11 : 59 PM Pacific

Introduction

THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER

This position will receive a 4% increase, effective the first full pay period of July 2025

The City of Oceanside is currently accepting applications for current and future vacancies for the position of Police Records Technician. This position will be assigned to the Police Department - Records.

This is the journey level class within the Police Records Technician series. Employees within this class are distinguished from the Senior Police Records Technician by the performance of the full range of duties as assigned. Employees at this level receive instruction pertaining to the complex duties in a Law Enforcement Records setting. As new or unusual situations arise, they are provided the tools necessary to understand the operating procedures and policies of the work unit.

Written Examination Date :

August 20, 2025

Exam dates are posted as a courtesy and may be subject to change and / or cancellation.

Prospective employees will undergo and must successfully pass a thorough police background investigation which may include a psychological evaluation, polygraph examination, and a medical examination which may include a drug screen.

Examples of Duties

The Police Records Technician conducts searches of various law enforcement computer systems to obtain criminal history, wanted person, vehicle impound, Department of Motor Vehicle and other police-related information; applies Oceanside Police Department, Department of Justice and other release of information policies when providing information to law enforcement personnel and the public; provides police clearance letters; enters, modifies and retrieves stolen and recovered vehicle, property, pawn, gun, boat and missing person records into state and national law enforcement computer systems; records vehicle impound information from tow companies; evaluates correctness of information contained in police reports; corrects any inaccuracies; verifies property entries of serial numbers, quantity and prices on teletypes; sells crime cases and traffic accident reports to the public via mail or at a public counter; sends and receives teletype messages via computer terminal; sorts, photocopies, routes and files arrest and crime reports; assists law enforcement personnel at a law enforcement information counter; collects fees for police licenses, clearance letters, reports and fingerprinting; maintains and checks logs of reports received; prepares form notices for owners of recovered and impounded vehicles; issues cite books to officers and retrieves for record keeping; accepts and files subpoenas for officers to have requested reports copied and returned; may assist in training; may direct coworkers in the absence of the supervisor; performs related duties and responsibilities as required.

Minimum Qualifications

Knowledge of :

• Legal guidelines, regulations, laws and procedures governing the confidentiality, security and processing of law enforcement related records;
• Police terminology and law enforcement codes;
• Principles of record keeping and automated information systems;

Police Department organization and procedures as they relate to the processing of police records.

Ability to :

Interpret and apply administrative and departmental policies and procedures;

Maintain confidentiality in stressful situations

Analyze situations appropriately and take an effective course of action;

Communicate effectively both orally and in writing;

Effectively organize and prioritize own work assignments to work within deadlines;

Process a wide range of detailed paperwork and data in accordance with specific procedures;

Work variable shifts, during weekends and holidays;

Establish and maintain effective working relationships with those contacted in the course of work;

Maintain mental capacity which allows for effective interaction and communication with others;

Maintain effective audio / visual discrimination and perception to the degree necessary for the successful performance of assigned duties.

Experience and Training

Experience : One year of clerical experience is desirable.

Training : Equivalent to the completion of the twelfth grade.

License / Certificate :

Possession of, or ability to obtain and maintain, a valid California driver's license.

A five (5) minute typing certificate of thirty-five (35) Net Words Per Minute, with no more than five (5) errors issued within the last six (6) months.

You may obtain a typing certificate from employment / staffing agencies, adult schools, community colleges, or ROP programs.

DUE TO THE CURRENT CIRCUMSTANCES, ONLINE TYPING CERTIFICATES WILL BE ACCEPTED AS LONG AS THEY MEET THE REQUESTED CRITERIA LISTED ABOVE.

Recommended online typing certificates sites :

Note : Prospective employees will undergo and must successfully pass a thorough police background investigation which may include a psychological evaluation, polygraph examination, and a medical examination which may include a drug screen.

Working Conditions and Selection Process

Environmental Conditions : Office environment; exposure to computer screens; extensive public contact.

Physical Conditions : Essential and marginal functions may require maintaining physical condition necessary for moderate or light lifting; sitting or standing for prolonged periods of time.

Selection Process : All properly completed applications will be reviewed and the most appropriately qualified candidates will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification. The selection process may include any combination of a written exam, oral exam, and / or skills assessment to further evaluate job-related education, experience and training. Candidates who successfully complete the examination process will be placed on the Eligibility List which will remain valid for a minimum of six months.

RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.

CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS, SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

CITY OF OCEANSIDE

Oceanside Police Officers' Association - Non-Sworn

Benefit Summary

The following is a highlight of benefits :

Retirement

Public Employees' Retirement System (PERS)

Employees hired after January 1, 2013 are subject to the State laws of the California Public Employees Pension Reform Act of 2013 (PEPRA) in regard to retirement benefits. Each individual's benefits may differ. Consult with Employee Benefits for further details.

Third Level 1959 Survivor Credit

Survivor Continuation option

Additional Retirement Credit Purchase Options

Buy additional Service Retirement Credit

Service Credit for unused Sick Leave

Buy additional Military Service Credit

Health Insurance

Medical :

Kaiser HMO

Blue Shield HMO

Blue Shield PPO

Dental :

Delta Preferred Option (DPO)

Delta Care USA (DHMO)

Vision :

Vision Service Plan (VSP)

Pre-Tax Benefits

Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.

Employee Assistance Program (EAP)

The Anthem EAP is paid for by the City.

Available to all members of your household

6 free confidential counseling visits per incident

Self-service support online or by phone

Disability and Life Insurances

The STD / LTD / LIFE and AD&D Principal Financial Group premiums are paid for by City.

Short-Term Disability (STD) Insurance :

First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability only

Seven day waiting period unless hospitalized

All sick leave must be exhausted before STD is used

Long-Term Disability Insurance :

After 90 days - benefits paid at 66.7% of monthly salary to a maximum monthly benefit of $6,000 for any disability

Life and AD&D Insurance :

1 times annual base salary; minimum of

30,000 and maximum of $200,000 of Basic Life and AD&D

Voluntary Benefits

Benefits are employee paid

Supplemental Life Insurance through Voya :

Premiums are determined by age

Purchased up to a maximum $500,000 for employees

Spousal coverage up to half the employee amount

Dependent coverage up to $10,000

Flexible Spending Accounts through BCC :

Utilizes a debit card as a form of payment

Health Care Spending Account - maximum annual deferral is $2,850

Dependent Care Spending Account - maximum annual deferral is $5,000

Deferred Compensation - 457 and Roth IRA through Mission Square :

457 - Maximum annual pre-taxed amount is $22,500 for 2023; over age 50 may contribute an additional $7,500

Roth IRA - Maximum post-taxed amount is $6,500; over age 50 may contribute an additional $1,000

Hyatt Legal

Telephone and office consultations are avialable for an unlimited number fo personal legal matters with an attorney of your choice.

GotZoom Student Loan Relief

Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs.

ScholarShare 529

An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits.

Leave Benefits

Vacation :

All accruals are based on 80 hours in a paid status

1 - 5 years : 3.58 hours

6 - 10 years : 5.12 hours

11 - 15 years : 6.65 hours

16 + years : 8.19 hours

Maximum accrual :

360 hours for those hired before 7 / 1 / 94

300 hours for those hired 7 / 1 / 94 or after

Holidays :

Any statewide election day

New Years' Day

Martin Luther King Jr. Day

Lincoln's Birthday

Washington's Birthday

Memorial Day

Independence Day

Labor Day

CA Admission Day

Columbus Day

Veterans' Day

Thanksgiving Day

Friday after Thanksgiving Day

Christmas Day

Sick Leave :

12 days per year

Max accrual : Unlimited

Annual Sick Leave Pay Off :

Each calendar year an employee may elect to receive a 25% payment in lieu of sick leave provided such employee has used 32 hours or less of sick leave during the calendar year.

Sick Leave pay off at separation :

Sick leave paid out depends on years of service and whether an employee retires or terminates

Bereavement Leave :

Three days for death of employee's immediate family member

Two additional days may be charged to sick leave upon approval

Tuition Reimbursement

Up to $2,000 per fiscal year

Bilingual & Notary

1.73 per hour for bilingual pay

58 per hour for notary pay

Uniforms

Community Services Officers, Crime Prevention Specialists, Field Evidence Technicians, Senior Field Evidence Technicians / Trainee receive $700 annually

Communication Supervisors, Public Safety Dispatchers, Public Safety Call Takers, Police Records Technicians, Senior Police Records Technicians receive $525 annually

Training Pay

For each full pay period worked as a trainer, nine hours of extra pay will be given to eligible positions as assigned.

Shift Differential Pay

5% for employees assigned to eligible schedules

Term of Compensation Plan

Effective July 1, 2022 - June 30, 2024

This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and / or Benefit Plan Documents will govern any discrepancies and provide program specifics.

Do you posses a High School Diploma or equivalent?

Have you attached a current, five (5) minute typing certificate with a net of 35 words per minute, with no more than five (5) errors, issued within the last six (6) months?Note : DUE TO THE CURRENT CIRCUMSTANCES, ONLINE TYPING CERTIFICATES ARE ACCEPTED. Applications missing typing certificates will not be considered.

Have you completed a PIQ with Oceanside Police Department within the past twelve (12) months?

Describe your work experience inputting, modifying or retrieving data from databases or on-line information repositories.

Describe your experience working in a law enforcement records center.

Describe your work experience providing information to the public.

Describe your work experience dealing with difficult customers.

Please list any Microsoft Office programs and databases you have used. Indicate your level of proficiency as Basic, Intermediate or Advanced.

This information will be used to determine your eligibility to compete for this position. This information will be verified upon certification for employment consideration by the Oceanside Police Department and during the background investigation. NOTE : Before you complete this form, please read all the questions carefully. If your answer is "YES" to any of the following questions, you are not eligible for this position with the Oceanside Police Department. Have you ever been CONVICTED of a felony?

Are you currently serving probation for any crime (misdemeanor or felony)?

Have you ever been CONVICTED of Domestic Violence?

Do you have an Active Restraining Order?

If you answer "Yes" to any of the following questions, you are not eligible for this position with the Oceanside Police Department. Have you ever used illegal drugs, other than marijuana, in the past five (5) years?

Have you used any hallucinogens (mushrooms, LSD, peyote, mescaline, etc.) in the past fifteen (15) years?

Have you ever sold any illegal substances, including steroids?

Have you ever injected any illegal substances, not including steroids?

CERTIFICATE OF APPLICANT : I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit my right to employment considerations by the City of Oceanside.

Required Question