Program administrator Jobs in USA

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Closing Date:

08/29/2026

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

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For general application assistance or if you have questions about a job posting, please contact Human Resources at .

Department:

COM | Surgery Admin Faculty Support

Department's Website:

Summary of Job Duties:

The Program Administrator provides programmatic, administrative, and operational support to faculty and departmental leadership. This position coordinates programs and projects, manages faculty schedules, supports research and educational activities, monitors budgets, coordinates travel and purchasing, maintains departmental inventory, and prepares professional correspondence.

Qualifications:

• Bachelor’s degree in administration, communications, business (or related field) PLUS four (4) years programmatic & executive level support, correspondence & writing correspondence in a professional capacity OR HS diploma/GED PLUS eight (8) years professional and executive administrative & programmatic support including professional correspondence and writing experience.

Knowledge, Skills & Abilities:

• Must have strong organizational skills and be proficient with MS Office programs including Outlook, Word, Excel and Power Point with Intermediate Level Proficiency.

• Must have at least 5 years’ experience preparing executive level correspondence including letters, resumes, CV’s, letters of reference, various support letters and other general and professional correspondence and documents.

Preferred Qualifications:

• Bachelor’s Degree in administration, communications, business or related.

Additional Information:

Responsibilities

• Coordinate clinical programs, educational activities, physician outreach, and special projects.

• Collect, maintain, and report program and registry data.

• Support research and grant activities, including literature searches and document preparation.

• Prepare monthly budget reports and assist with financial planning, purchasing, and invoicing.

• Manage faculty calendars, meetings, clinical schedules, and educational responsibilities.

• Maintain faculty curricula vitae, biosketches, medical licenses, memberships, credentialing, and reappointment documents.

• Assist with promotion and tenure packets and prepare professional correspondence.

• Coordinate meetings, conferences, speaking engagements, and domestic and international travel.

• Process purchasing, travel, reimbursements, and encumbrances according to UAMS and state policies.

• Manage the departmental inventory database and complete the annual inventory.

• Prepare, review, and edit presentations, letters, reports, and other professional documents.

• Provide administrative support and coverage to other divisions as needed.

• Perform other duties as assigned.

Salary Information:

Commensurate with education and experience.

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contactfor any recruiting related questions.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, N/A, Sitting, Standing, Talking, Walking

Frequent Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, N/A, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Balancing, Climbing, Crawling, Kneeling

Benefits Eligible:

Yes