BFS Business Systems Assistant Manager

Apply for Job Job ID 81207

Location UCSB Campus

Full / Part Time Full Time

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Job Posting Details (External)

Position Number : 40071057

Payroll Title : BUS SYS ANL MGR 1

Job Code : 0656

Job Open Date : 9 / 18 / 2025

Application Review Begins : 10 / 03 / 2025

Department Code (Name) : CTLR (Controller-Business & Financial Services)

Percentage of Time : 100%

Union Code (Name) : 99 Non-represented

Employee Class (Appointment Type) : Staff : Career

FLSA Status : Exempt

Salary Grade : MSP / 26

Pay Rate / Range : The budgeted salary range that the University reasonably expects to pay for this position is $119,400 to $171,000 / year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $119,400 to $230,800 / year.

Work Location : 3201 SAASB

Working Days and Hours : M-F 8am - 5pm

Benefits Eligibility : Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable : Hybrid (Both UC & Non-UC locations) BFS supports a hybrid agreement for this position and will continue to do so as

long as it makes sense for the position and meets the campus policies.

Special Instructions :

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement :

In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties :

Reporting to the Business Systems Analyst Manager 2, the Business Systems Analyst Manager 1 provides operational leadership and oversight for a team of Business Systems Analysts responsible for critical financial systems and modules within the University's Oracle Financial Cloud (OFC) ecosystem and related platforms. This position manages the Business Systems Analyst 3 leads for Concur and OFC Expense module, Payroll / UCPath and OFC Record to Report, and a Business Systems Analyst 4 lead for Jaggaer, OFC Procure to Pay, and Tax. Additionally, this role serves as the designated lead for Extramural Funds Accounting and OFC Invoice to Cash and Transfer of Expense processes. The Manager 1 is responsible for ensuring seamless coordination, operational efficiency, and continuous improvement across these systems and processes, enabling timely and accurate financial reporting and compliance with regulatory requirements. The position exercises independent judgment within established procedures and policies and plays a vital role in driving business process optimization, team development, and cross-functional collaboration to meet evolving campus financial needs.

Qualifications :

Required Qualifications :

• Bachelor's degree in related area and / or equivalent experience / training.
• 1-3 years Progressive leadership experience managing business systems analysts or similar technical / functional staff in a large, complex organization, preferably in higher education or public sector finance.
• 1-3 years Demonstrated experience overseeing multiple enterprise financial systems or modules, including areas such as Expense Management (e.g., Concur), Payroll / HRIS (e.g., UCPath), Procurement (e.g., Jaggaer), and ERP financial modules (e.g., Oracle Financial Cloud).
• 4-6 years Proven track record in business process analysis, system requirements gathering, and translating functional needs into technical specifications for large-scale financial systems.
• 4-6 years Experience managing cross-functional projects involving multiple business units, technical teams, and external vendors, from design through stabilization.
• 4-6 years Hands-on involvement with complex system integrations, including procurement-to-pay, record-to-report, and invoice-to-cash workflows, with an emphasis on identifying automation opportunities and process improvements.
• 4-6 years Experience coordinating audit and compliance activities, developing responses to audit findings, and implementing corrective actions in financial systems.
• 4-6 years Experience using data analytics and reporting tools (e.g., OTBI or equivalent) to analyze system performance, track operational metrics, and support decision-making.
• 4-6 years Proven ability to manage competing priorities, meet deadlines, and deliver results in a fast-paced environment with shifting business and technical demands.

Preferred Qualifications :

Special Conditions of Employment :

Misconduct Disclosure Requirement :

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time :

UC Vaccination Programs Policy :

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals

For more information, please visit University of California Policy on Vaccinations -

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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Application Status : If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.