We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington.
As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment.
We are currently looking for Administrative Assistant. Spanish Speaking preferred.
Comprehensive Benefits package that includes :
- Competitive hourly / salary rate
- Medical / dental / vision / life insurance
- Flexible spending accounts Cafeteria 125 Plan
- Long Term Disability
- Voluntary Accident / Critical Illness plans & the option to purchase of additional life insurance if so desired
- Accrued personal days 20 days per year
- 401k with a company match
Minimum Job Requirements :
- Two (2) years administrative, secretarial or clerical experience
- Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
- Regular and on-time attendance
- Excellent verbal and written communication skills
- Excellent organizational skills
- Professional demeanor and appearance
- Internet literate
- Ability to learn processes and procedures quickly
- Capable of working in a fluid environment with a can-do attitude
Essential Duties and Responsibilities include the following :
- Complete and stay on top of all tasks delegated by regional managers and supervisor
- Manage the entire abandonment process from start to finish for properties in your portfolio
- Process rent increases annually
- Mail resident bills monthly
- Be able to process rent payments received at the corporate office
- Train and be a resource for community managers
- Maintain constant correspondence between regional managers and community managers
- Cover the front desk when the receptionist is absent includes processing and tracking applications
- Process notices including 30 day, 72 hour, etc.
- File FED’s and pull DMV records
- Complete community newsletters and miscellaneous fliers
- Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees
- Complete assigned tasks on community onboarding and offboarding checklists
- Complete assigned tasks on employee onboarding and offboarding checklists
- Maintain website by keeping information current
- Create and update procedures
- Update certain registrations for communities
Qualifications :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and / or Experience
A high school diploma; or one to two years related experience and / or training; or equivalent combination of education and experience.
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