Procurement Contract Specialist II

Position Summary / Position

The Procurement Contract Specialist II (PCSII) will purchase and negotiate in collaboration with departments in the development of midlevel, multi-year, and / or multi-departmental procurement, contracts and awards for professional services, consulting services, materials, supplies, and equipment.

Including consulting with departments in selection of the most equitable and efficient solicitation process, in negotiations, and for contract implementation.

This position possesses knowledge of the most appropriate procurement / contract type to reduce the company's exposure to risk.

Adhering to the public sector procurement processes ensuring compliance with procurement awards based on best value, applied industry standards and best practices, Legal, Governing Board policies, and State and Federal requirements.

Major Functions (Duties and Responsibilities)

1. Performs all procurement related activity, planning, evaluation of proposals, recommends a wide range of awards. Prepares a large variety of difficult, complex, and / or innovative requests for proposal and / or bid, which are responsive to needs.

2. Assists in developing and defining contract / bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid);

analyzes and determines most appropriate contract types to reduce exposure to risk.

3. Review and adheres to compliance of departmental policy, procedure, fiscal, State and Federal regulations of procurement / contracts / First-Tiered Downstream and Related Entities requirements including sanction exclusion screening process.

4. Participates in the negotiation of contracts terms and conditions between and contractors; monitors negotiation sessions to ensure ethical procurement practices are followed;

advises departments on the type, form, and context of the final contract negotiated; mediates disputes in an attempt to reach equitable agreement.

5. Ability to compose clear and concise reports, recommendations, and correspondence. Performs market research, analyzes total life cycle cost, best value, price, and complex cost analysis in formulating forecasts and recommendations for procuring commodities or services.

6. Ability to work independently; read and interpret rules and regulations; collect, organize, and evaluate information;

identify alternative solutions, and project consequences of decisions and recommendations.

7. Identifies and recommends process improvement methods concerning procurement and supply problems; ensure that all outcomes deliberated with internal and external customers are fair, reasonable, and within the law.

8. Verifies fund availability; maintains records pertaining to all requests and purchases.

9. Ability to communicate in a clear and persuasive manner; establish and maintain effective relationships with department officials, company / vendor representatives, and staff members.

10. Prepares Board Letters and related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda.

11. Receive, research, and assist Legal with the public requests according to the California Public Records Act (California Government Code . 6250 et seq.).

12. Effectively utilize computers and appropriate procurement software systems.

Education & Experience

• Four (4) years of procurement and contracting experience in a Procurement Department or Agency, which included contract negotiation
• In lieu of the required Bachelor’s degree one (1) of the following scenarios will be accepted :
• A minimum of two (2) years of additional relevant work experience and an Associate’s degree from an accredited institution is required
• This experience is in addition to the minimum years listed in the Experience Requirements above
• If an Associate’s or Bachelor’s degree is not possessed, then a minimum of four (4) years additional relevant work experience is required

Key Qualifications

• Current and extensive knowledge of procurement methods, procedures, automated purchase requisition and contract management systems
• Contracting principles including RFP / RFQ preparations, Public Works, contract negotiation, contract law and / or basic financial analysis

Professional Certification

Possession of a certificate as a Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) by the Institute for Supply Management (ISM) is desired.

Knowledge Requirement

Current and extensive knowledge of governmental procurement methods, procedures, and automated purchase requisition and contract management systems.

Public Agency contracting principles including RFP / RFQ preparations, Public Works, contract negotiation, contract law and basic financial analysis.