Accounts Receivable Specialist

Accounts Receivable Specialist

Administer and perform various aspects of daily accounts receivables processing and cash application for all Companies including House Routes.

Essential Duties and Responsibilities :

• Manages accounts receivables for the Company.
• Performs daily cash management duties, verifying bank deposits & ACH transactions, applying and recording accounts receivables' data.
• Post and accurately apply all house route payments in QuickBooks.
• Research and resolves any irregularities, over / under payments.
• Maintains accounts receivable records to ensure aging is up to date, credits and collections are applied, and small balance differences are cleared.
• Processes credit adjustments in QuickBooks.
• Prepares weekly A / R reports for the CROs, communicating discrepancies, identifying slow-paying customers, overpayments, and short-paid invoices.
• Conduct ongoing communication with CROs to discuss status of their accounts.
• Creates and uploads weekly cash and miscellaneous cash journal entries.
• Prepares aging reports for monthly financial review meetings with detailed notes of aged invoices / credits, discussing account concerns with the CRO and house route accountants.
• Keep Treasury Manager informed on status of delinquent accounts.
• Prepares and submits account write-offs.
• Provides information to CROs of individual account requests.
• Provides A / R audit requests.
• Perform reconciliation and analysis of AR accounts.
• Prepares & provides quarterly aging reports for Treasury Supervisor.
• Perform ad hoc house route related accounting functions.

Education and / or Experience :