Administrative Assistant

Administrative Assistant

Iridium is seeking an energetic, conscientious, and personable Administrative Assistant to join our exemplary Administrative Support team! As an Administrative Assistant, you will work on providing administrative support to multiple Vice Presidents across various time zones and be highly engaged in activities to support local office operations. In this role, you will enthusiastically assist with coordination and activities associated with assigned projects. You'll bring a flexible, positive, and "can-do" attitude, with the ability to easily shift gears and priorities.

What You'll Do :

• Successfully support and coordinate meetings across multiple time zones by managing logistics such as calendars, conference rooms, and travel itineraries
• Assist with the coordination of corporate events and social activities, both onsite at our Arizona locations and occasionally outside of the workplace
• Help draft and disseminate company communications, such as corporate and location-based announcements, events, and notifications
• Confidentially and responsibly handle various types of company correspondence, including incoming / outgoing US Postal Service mail, 3rd party package deliveries, and internal / external email for various levels of leadership and employees
• Oversee office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billing
• Organize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies / equipment, conference room preparation, etc.
• Create, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materials
• Assist with prioritizing tasks and resolving various issues on behalf of and for Iridium Vice Presidents and other members of the leadership team
• Review expense authorizations and prepare expense reports on behalf of and for Iridium Vice Presidents and other members of the leadership team

What You'll Need to Succeed :

Things That Would Be Great If You Brought to the Table :

We'll Also Need You To :

Work Environment :

This position primarily works in an office setting and is largely sedentary with the majority of the position working with a computer. The role typically requires the use of basic office equipment such as a phone, video, computer, keyboard, mouse, and printer.

Iridium is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.