Talent.com
Executive Assistant

Executive Assistant

Sterling EngineeringChicago, IL, United States
17 hours ago
Job type
  • Full-time
Job description

Title : Executive Assistant

Industry : Manufacturing

Employment Type : Full-Time

Position Overview

We are seeking an organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership within a growing food and beverage manufacturing company. The ideal candidate will be a master multitasker with excellent communication skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities

  • Provide direct administrative and operational support to the executive team (CEO, COO, CFO, or VP-level).
  • Manage executive calendars, schedule meetings, coordinate travel arrangements, and prepare detailed itineraries.
  • Draft, edit, and manage correspondence, reports, presentations, and other confidential materials.
  • Serve as a liaison between executives and internal departments to ensure clear communication and timely follow-up.
  • Coordinate leadership meetings, including agenda preparation, note-taking, and tracking of action items.
  • Assist with company events, board meetings, and strategic planning activities.
  • Maintain discretion when handling confidential and sensitive information.
  • Support special projects and initiatives related to production, supply chain, and customer partnerships.
  • Track and process expense reports, invoices, and purchase orders.
  • Identify opportunities to improve administrative systems and enhance executive efficiency.

Qualifications

  • Bachelor’s degree preferred or equivalent experience.
  • 5+ years of experience supporting senior leadership, preferably in the food & beverage , CPG , or manufacturing industry.
  • Strong organizational, communication, and interpersonal skills.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with ERP systems.
  • Ability to handle multiple priorities with professionalism and accuracy.
  • High level of integrity, confidentiality, and professionalism.
  • Create a job alert for this search

    Executive Assistant • Chicago, IL, United States

    Related jobs
    • Promoted
    • New!
    Corporate Filing Support

    Corporate Filing Support

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for a Corporate Filing Support professional to manage and ensure accurate filings for IRS and compliance submissions. Key Responsibilities Retrieve and upload required or miss...Show moreLast updated: 2 hours ago
    • Promoted
    • New!
    Executive Assistant

    Executive Assistant

    Lucas James Talent PartnersCarol Stream, IL, US
    Full-time
    Join HARTING! A leader in connectivity products and custom solutions….Executive Assistant (based in Elgin, Illinois).Vice President leadership in the organization, in close partnership with ...Show moreLast updated: 1 hour ago
    • Promoted
    • New!
    Associate Coordinator

    Associate Coordinator

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for an Associate Coordinator who will support the coding operations team, coders, and clients.Key Responsibilities Assist with providing support to coders and clients, includ...Show moreLast updated: 10 hours ago
    • Promoted
    Support Services Specialist

    Support Services Specialist

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for a Support Services Specialist to enhance customer experiences and resolve issues.Key Responsibilities Support customers by handling calls and email requests, resolving so...Show moreLast updated: 1 day ago
    • Promoted
    Telephony Administrator

    Telephony Administrator

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for a Telephony Administrator to provide day-to-day support in maintaining and optimizing contact center systems. Key Responsibilities Build, configure, and maintain outbound ...Show moreLast updated: 1 day ago
    • Promoted
    Trust Administrative Associate (Guardianship)

    Trust Administrative Associate (Guardianship)

    Old Second National BankOakbrook Terrace, IL, United States
    Full-time
    At Old Second, you're first! For more than 150 years, Old Second has consistently put businesses and individuals throughout the Chicago area first, and we're only getting started.With great employe...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant / Office Manager

    Executive Assistant / Office Manager

    VirtualVocationsNaperville, Illinois, United States
    Full-time
    A company is looking for an Executive Assistant / Office Manager to support leadership and ensure smooth office operations. Key Responsibilities : Provide high-level administrative support, includi...Show moreLast updated: 1 day ago
    • Promoted
    Corporate Secretary

    Corporate Secretary

    JobotWheaton, IL, US
    Permanent
    This Jobot Job is hosted by : Tony Fasano.Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary : $65,000 - $80,000 per year.As a Permanent Corporate Secr...Show moreLast updated: 13 days ago
    • Promoted
    Office Administrator

    Office Administrator

    NCC Group North AmericaChicago, IL, US
    Part-time
    Office Administrator (Part-time / 4 hours a week).We are seeking a reliable and detail-oriented individual to support our office operations for approximately 4 hours per week.The primary responsibi...Show moreLast updated: 8 days ago
    • Promoted
    Transportation Scheduler

    Transportation Scheduler

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for a Transportation Scheduler responsible for supporting the School of Origin Transportation Program by scheduling and dispatching drivers. Key Responsibilities Schedule and ...Show moreLast updated: 1 day ago
    • Promoted
    Office Manager

    Office Manager

    Newport Capital PartnersChicago, IL, US
    Full-time
    Boutique, privately held real estate investment management firm.We are a fast-paced, collaborative, and growing real estate investment firm based in Downtown Chicago.We’re seeking an Office M...Show moreLast updated: 30+ days ago
    • Promoted
    Office Manager

    Office Manager

    The Salvation Army USA Central TerritoryChicago, IL, United States
    Full-time
    NORTH AND CENTRAL ILLINOIS DIVISION.Prepare vouchers, develop grant budget applications, contracts, budget revisions and budget. Additionally, the Office Manager functions as a back-up in the.ESSENT...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Interventional Radiology Scheduler

    Interventional Radiology Scheduler

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for an Interventional Radiology Scheduler.Key Responsibilities Coordinate scheduling of patient and physician appointments and procedures Communicate with internal and exter...Show moreLast updated: 10 hours ago
    • Promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    kyybaNorth Chicago, IL, US
    Full-time
    Exec Admin / VP supp / Patient Services / pharma / CRO / Concur 31314 31.PTO days 1 year+ Key Responsibilities include, but are not limited to, the following : Provides advanced administrative support to VP l...Show moreLast updated: 12 days ago
    • Promoted
    Contract Executive Administrator

    Contract Executive Administrator

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for a contract Executive Admin to support senior leaders within their HR / Talent team.Key Responsibilities : Manage complex travel arrangements, prepare expenses, and assist wi...Show moreLast updated: 1 day ago
    • Promoted
    Scheduling and Timecard Specialist

    Scheduling and Timecard Specialist

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for a Scheduling & Timecard Administrator / Specialist.Key Responsibilities Manage timekeeping functions, including schedule entry, time off requests, and payroll accuracy Com...Show moreLast updated: 2 days ago
    • Promoted
    Administrative Support

    Administrative Support

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for an Administrative Support professional.Key Responsibilities Perform various clerical and administrative tasks, ensuring compliance and quality Provide general guidance a...Show moreLast updated: 2 days ago
    • Promoted
    Provider Data Services Specialist

    Provider Data Services Specialist

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for a Provider Data Services Specialist (Remote).Key Responsibilities Conduct proactive outreach to provider offices to confirm demographic information and participation in t...Show moreLast updated: 1 day ago
    • Promoted
    Office Manager

    Office Manager

    Two Maids - Rolling MeadowsRolling Meadows, IL, US
    Full-time
    We are growing and seeking an energetic, motivated, and professional.This role is central to our growth strategyyou will be entrusted with broad responsibility for running daily operations, develop...Show moreLast updated: 11 days ago
    • Promoted
    Temporary Administrative Assistant

    Temporary Administrative Assistant

    VirtualVocationsGary, Indiana, United States
    Full-time
    A company is looking for a Temporary Administrative Assistant.Key Responsibilities Manage administrative tasks, maintain records, and ensure smooth daily operations Assist with scheduling, manag...Show moreLast updated: 30+ days ago