Payroll Business Analyst

Payroll Business Analyst

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

Position Summary : We have an exciting opportunity to join our team as a Payroll Business Analyst. In this role, the successful candidate we need a highly analytical and detail-oriented individual to oversee the efficiency and compliance of internal payments made to unions and voluntary deduction vendors. This position is responsible for ensuring timely and accurate payment processing, performing monthly reconciliations, and analyzing data to identify and resolve discrepancies. The ideal candidate will have strong problem-solving skills and a solid understanding of payment processes, enabling them to maintain balanced and compliant transactions each month. This role supports comprehensive payroll functions, including union processing, wage garnishment administration, and voluntary employee deductions. The position ensures the accurate setup, maintenance, and reconciliation of union-related deductions and benefits in full compliance with applicable Collective Bargaining Agreements (CBAs). The individual will collaborate with Payroll, Remittance, and internal departments to facilitate accurate payments and address issues as they arise. In addition, the scope of this role can include the processing and reconciliation of all payroll-related wage garnishment activities in strict accordance with federal and state regulations, including child support orders, tax levies, and other legal obligations. This role ensures timely and accurate data handling through diligent auditing, secure documentation management, and proactive follow-up. A strong commitment to confidentiality, data integrity, and regulatory compliance is essential to success in this role.

Job Responsibilities :

• Ensuring the accuracy and efficiency of all internal payments generated by Payroll Services
• Verifying payroll union and employee voluntary deductions data integrity
• Serve as point of contact to work closely with Payroll Remittance team, as well as, internal colleagues such as members of Accounts Payables, Budgets and General Ledger Accounting, to ensure timely payments and ensure timely reconciliations
• Work with management to implement improvement initiatives specific to deduction processing
• Support annual union budget forecasting with NYU Budgets
• Reconcile annual 1199 Union Benefit Fund Flat Rate calculations
• Support internal and external audits as needed
• Demonstrate creative thinking when seeking alternative solutions to processes and challenges related to internal payments
• Communicate clearly and concisely with customers in a professional and timely manner
• Efficiently organize and manage tasks / projects. Delegate to appropriate personnel as needed.
• Participate in evaluation and redesign of internal processes as needed

Union & Deduction Administration : Support the monthly processing and reconciliation of payroll for multiple union groups, ensuring timely and accurate remittances. Responsible for monthly preparation, review, accuracy, and processing of payments for both employee union deductions and employer contributions. Maintain and update union-related deductions and employer contributions in compliance with Collective Bargaining Agreements (CBAs). Act as liaison between NYU Payroll Services, unions (including 1199), and employees to resolve union deduction issues confidentially and professionally. Manage voluntary "Premium" deductions and rent deductions in coordination with NYU RED&F. Monitor and assist Payroll staff with resolving 1199 union disability disputes Work closely with 1199 representatives on disability processing issues.

Garnishment Administration : Process wage garnishments including child support, tax levies, and court-ordered deductions; ensure accurate calculation and payment. Set up and maintain garnishment tables in the PeopleSoft HRMS system. Prepare and submit disclosures and documentation related to garnishment orders; respond to inquiries from government agencies and employees. Reporting, Compliance : Prepare and maintain detailed reports for garnishment and union payments; support internal and external audits with documentation and analysis. Reconcile payroll deduction data with vendor payments in collaboration with NYU Accounting. Ensure compliance with all applicable labor laws, CBAs, and internal payroll policies. Develop and refine payroll procedures to enhance accuracy, efficiency, and regulatory compliance.

Minimum Qualifications : To qualify you must have a Bachelor degree in business, finance, IT, or healthcare related field. Minimum of 3 years of experience in business process analysis, financial or data analysis, or related tasks. Intermediate working knowledge of Microsoft Office, with a strong emphasis on Excel, Word, and Visio.

Preferred Qualifications : Bachelors degree in Accounting, Finance or Business Administration Five years of nonprofit, healthcare, or other related Payroll experience, including strong working knowledge of accounts payable, general ledger, and month / year-end close At least 2-3 years of PeopleSoft HCM system experience Ability to interpret and advise on finance and accounting policies and practices Demonstrated ability to manage multiple tasks with competing priorities Advanced proficiency with Microsoft Excel, including pivot tables and VLOOKUP functionality Ability to communicate clearly and concisely with customers in a timely manner Ability to respect and maintain confidentiality of all financial information within NYULH

Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being : physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 - $80,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses / incentive, differential pay or other forms of compensation or benefits.