Executive Assistant - Human Resources

Executive Assistant - Human Resources-(179292)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day.

As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves : What is our impact on the world?

Watch Our Story :

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Executive Assistant, we'll count on you to :

• Handle highly sensitive and confidential information with professionalism and discretion
• May handle accounting responsibilities related to invoicing with consideration to certain budgets
• Compose and organize materials and reports and maintain records for work performed
• Coordinate and manage meeting facilities and arrangements including minutes if needed
• Assist with travel needs
• Answer or direct questions relating to company policies and procedures
• Answer and direct phone calls, read and route incoming mail, schedule appointments / calendaring, process expense reports, and support other administrative functions
• Work on special projects for Senior level Executives Leaders
• Support HDR Corporate special projects
• Help support Sr. Executive Assistants as needed

Preferred Qualifications

• Associate or Bachelor's degree
• Knowledge of A / E industry

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Required Qualifications

• High School diploma or equivalent
• A minimum of 3 years of experience working as an assistant for senior leaders of an organization
• Professional demeanor
• Proficient with Microsoft Office Suite including Outlook
• Knowledgeable and proficient in the use of multi-media communication techniques and equipment including online conferencing
• Ability to exercise discretion with highly confidential matters
• Ability to write clearly and exercise strong communication skills
• Ability to work with and take direction from multiple levels of professional staff
• Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
• Self-motivated, well organized with the flexibility and ability to prioritize, adjust to changes, and handle multiple tasks at once
• Ability to meet deadlines
• An attitude and commitment to being an active participant of our employee-owned culture

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day.

This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic / Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.

Each group has an executive sponsor and is open to all employees.

Primary Location

United States-Nebraska-Omaha

Industry

Schedule

Full-time

Employee Status

RegularBusinessClass : Marketing and Admin

Job Posting

May 1, 2024