Administrative Assistant III

Administrative Assistant III

Location : Birmingham, Alabama

Contract- 1 Year

Client- Southern Company

Job Summary

The Administrative Assistant III provides expert-level administrative and operational support to leadership teams, ensuring seamless coordination across projects, schedules, and departmental activities. This role requires a high level of discretion, initiative, and technical proficiency to manage complex administrative tasks and drive organizational efficiency.

Key Responsibilities

Executive Support & Coordination

Provide advanced administrative leadership to department heads and project teams.

Independently manage calendars, appointments, and meeting logistics, prioritizing critical activities to maximize efficiency.

Coordinate and organize high-profile meetings, conferences, and events, overseeing all logistics, agendas, and follow-up deliverables.

Documentation & Communication

Prepare, proof, and format complex reports, correspondence, and executive-level presentations.

Demonstrate advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern collaboration platforms (e.g., Teams, SharePoint, OneDrive).

Act as a central communication point for internal and external stakeholders, maintaining professionalism and confidentiality at all times.

Research & Reporting

Conduct in-depth research and data analysis to prepare comprehensive reports supporting strategic planning and decision-making .

Track departmental performance metrics, project deadlines, and deliverables, ensuring alignment with business objectives.

Financial & Project Administration

Manage and track departmental budgets, expenses, and financial reports with precision and compliance to company policies.

Process procurement requests, expense reimbursements, and invoice payments as required.

Support the administration of departmental projects and cross-functional initiatives , maintaining visibility of milestones and dependencies.

Confidentiality & Professionalism

Handle sensitive and confidential information with the highest degree of integrity.

Anticipate operational needs and proactively address issues before escalation.

Qualifications

Education :

Associate's or Bachelor's Degree in Business Administration or related discipline (preferred).

Experience :

Minimum 5 years of experience providing executive-level administrative support.

Prior experience within utilities, engineering, or corporate project environments strongly preferred.

Skills & Competencies :

Outstanding written and verbal communication skills.

Proven ability to work independently with minimal supervision.

Strong organizational, multitasking, and time-management abilities.

Demonstrated proficiency in MS Office, Teams, and SharePoint.

Strong attention to detail and ability to handle multiple high-priority tasks simultaneously.