Executive Assistant

Job Description

Job Description

About Orchard Robotics

At Orchard, we’re securing America's food supply by building the AI farmer that automates our farms. Our mission is to make our farms profitable, efficient, and sustainable again.

Our AI-powered camera systems and OS for precision farm management gives our farmers superhuman vision into every tree, vine, or plant in their fields. This helps them precisely manage yield, optimize quality, and farm more efficiently than ever before. Farmers across the nation use our industry-leading software to look at their data, make critical decisions, and command farming operations on a daily basis.

We’re a fast-growing Series A startup backed by over $25M+ in funding by top-tier investors like Quiet Capital, Shine Capital, and General Catalyst. We’re looking for a world-class Executive Assistant (EA) to help our executive team and CEO operate at maximum leverage.

Role Overview

We’re hiring an Executive Assistant who will serve as a trusted right hand to our executive team, helping ensure our time, energy, and focus are maximized by taking ownership of day-to-day administrative, operational, and personal tasks.

This role is for someone who thrives on being indispensable : highly detail-oriented, thoughtful, proactive, fast to respond, and willing to handle everything from high-stakes scheduling to essential day-to-day tasks with professionalism and precision.

Key Responsibilities

Calendar & Scheduling : Manage complex scheduling across multiple time zones for internal / external meetings, interviews, investor calls, team offsites, and personal commitments.

Meeting Prep : Ensure our executive team and CEO are fully prepared for every meeting (agendas, briefing docs, candidate profiles, decks, logistics).

Hiring & Onboarding : Assist with scheduling interviews, candidate coordination, and ensuring new employees have laptops, accounts, and onboarding resources.

Operations Support : Run payroll, send invoices, process wires, deposit checks, and manage recurring finance / admin workflows with accuracy.

Back-office & Team Support : Coordinate company merchandise, office supplies, and ensure equipment and facilities maintenance needs are met.

Events & Logistics : Book flights, hotels, dinners, and team outings; secure reservations; manage itineraries.

Vendor & Landlord Communications : Act as point of contact with landlords, service providers, and vendors.

General Task Management : Proactively take ownership of miscellaneous tasks, keeping things from falling through the cracks.

What We’re Looking For

3+ years as an EA, chief of staff, or in a high-responsibility administrative role (prior startup experience is a plus).

Highly trustworthy with impeccable judgment and discretion.

Obsessive attention to detail – you double-check everything and aren't one to make careless mistakes.

Comfortable with both high-level work (board materials, PR comms, sales and marketing materials) and day-to-day tasks (ordering supplies, coordinating calendars, scheduling reservations) .

You're good with people, with strong written and verbal communication skills.

Tech-savvy (Google Workspace, Slack, payroll systems, expense tools, HubSpot a plus).

Proactive, resourceful, fast to respond, and thrive in a high-velocity startup environment.

About the role :

Comprehensive Health, Vision, and Dental coverage, and we cover 100% of the premium

Flexible PTO

We move fast, and sometimes this means staying late or working weekends

Our team is close-knit & highly driven, you’ll work directly with our CEO and entire team

Opportunity to travel to farms throughout the U.S. to meet our customers

We’re deeply motivated by the impact we’re making – every bit of progress we make means much less food that goes to waste, and many more people who are fed.

Compensation Range : $75K - $100K