Payroll Coordinator

Payroll Coordinator

Exciting opportunity to join our legacy of environmental leadership at Arcwood Environmental! Location : Corporate Office - Indianapolis, Indiana. At Arcwood Environmental, we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana, we provide innovative and compliant solutions to thousands of clients in diverse industries.

Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet.

Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future.

Payroll Coordinator

As a Payroll Coordinator, you will be responsible for the accurate and timely processing of multi-state payroll operations for a growing organization. This role will serve as a subject matter expert for payroll and timekeeping systems and will perform weekly and biweekly payroll processing, including managing the data entry process, auditing, and finalizing payroll.

Essential functions and requirements :

• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
• Reviews information received through various methods for paycheck processing within UKG system for accuracy and compliance before submitting for processing, including but not limited to time entries, benefit elections, tax rates, etc.
• Completes accurate payroll entry, processes, corrections, reversals, and distribution
• Prepares manual check calculations as needed
• Processes earnings and deductions uploads (i.e. bonus payments, seed money, gift cards, etc.)
• Processes and verifies new hire / termination payroll data and set up, including but not limited to pay cards and / or direct deposit requests
• Processes final paychecks and recovery of overpayments based on state regulations
• Reviews, analyzes, and verifies payroll reports and documents
• Submits employee wage garnishments and child support deductions to UKG Payment Services in a timely manner
• Responds to employee payroll policy, paycheck, W2, and general tax inquiries, researching and resolving issues or escalating as appropriate
• Maintains knowledge and understanding of applicable Federal and State payroll and related tax regulations including but not limited to writs of garnishment, child support, levies, and subpoenas
• Maintains and updates process documentation as needed
• Maintains pay group schedules, PTO schedules, holidays, etc. in UKG Workforce Management
• Completes troubleshooting and serves as point of contact for physical timeclocks at fixed facilities
• Assists with team metrics reporting, including the payroll error log; utilizes reporting to identify trends and recommend opportunities to increase efficiencies and address employee needs
• Assists the Payroll Manager in payroll system updates, patches, and / or configuration testing
• Partners with HR Business Partner and Benefits teams to support any projects or special assignments as needed
• Conducts research and resolves Federal, State, and Local tax issues with agencies
• Maintains confidentiality and the highest degree of integrity when working with employee payroll data
• Takes on additional duties as assigned to support the team and organization

Education : High school diploma or equivalent (required) Experience : 1+ year of payroll processing experience (required) Previous experience processing multi-state and high-volume payroll - minimum of 500 employees (required) Previous experience utilizing UKG / WFM systems in payroll (required) Competencies : Strong knowledge of payroll systems and processes Solid computer skills including advanced proficiency in Microsoft Excel; ability to utilize pivot tables, pivot charts, and advanced filtering functions Detail oriented with strong organizational skills Excellent interpersonal skills to effectively communicate with internal and external stakeholders Regular and predictable attendance to perform the functions and requirements of this role

Benefits, Compensation, & Workforce Diversity : Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.