Administrative Assistant

Administrative Assistant

Job Location : Lancaster, PA

Summary : Provides administrative support for the Plant Manager and the Plant Leadership Team in a non-union plant producing Licorice products such as Twizzlers, Nibs, and Pull & Peel in a high-speed complex environment.

Major Duties / Responsibilities :

• Provides general administrative support to the Plant Manager and the Plant Leadership Team. Assists Plant Manager in summarizing reports, developing meeting agendas and taking meeting notes. Assists all plant staff managers with general admin support and documentation management.
• Coordinates meetings to include scheduling meetings / rooms, developing presentations and ordering of lunches.
• Assists with salaried employee onboarding. Schedules one on one meetings and tours with Plant Staff to get new hires oriented with processes and people.
• Assists with coordinating activities / events for the Y&S Lancaster Plant.
• Responsible for the plant newsletter, includes content coordination, development, and distribution.
• Serves as plant contact and coordinator for visitors. This includes greeting visitors, sharing compliance information and tour guidelines, scheduling conference rooms, preparing PPE / lab coats for tours and preparing product gift bags.
• Maintains organizational chart for the plant.
• Maintains email distribution lists, phone lists, and SharePoint / Teams sites for Plant and Plant Staff.
• Sorts and distributes mail.
• Maintains plant communications.
• Orders office supplies and maintains inventory, including disposable lab coats and PPE for guests.
• Responsible for documentation management (shared drives, SharePoint, Teams), including consolidation and organization.
• Owner of plant general credit card for supply purchases, meeting lunches, etc.
• Serves as the attendance administrator for hourly employees.
• Co-leads the Quality Thru Engagement committee.
• Other projects / duties as assigned.

Minimum knowledge, skills and abilities required to successfully perform major duties / responsibilities :

Minimum Education and Experience Requirements :