Client Experience Specialist - Pacific time US Based Remote

Client Experience Specialist

The Client Experience Specialist is a service-minded professional who manages all non-licensed aspects of the transaction, from contract to close, to create a seamless experience for the agent, consumer, and all deal parties. You are part of a collaborative team that is enhancing the way that Coldwell Banker is doing business by eliminating the friction and simplifying the transaction process. The key to success in this role is the ability to multitask, problem solve and communicate effectively with agents, clients, third parties, and internal operations. As a trusted professional, you provide our agents, homebuyers, and sellers, the confidence that their transaction is in reliable and skillful hands. This position is 100% remote and will support various markets.

Responsibilities

Perform non-licensed administrative tasks for real estate agents. Identify and manage the contractual dates and deadlines and ensuring the transaction is closed in a timely, efficient, and accurate manner.

Collaborate closely with agent services department, agents and / or other third parties to ensure all proper documentation has been received for compliance in the transaction file and in the appropriate systems.

Organize all transaction details in applicable systems while providing continuous, timely and appropriate updates to all parties.

Serve as the deal stakeholders point-of-contact for agents and their clients through closing, which includes obtaining documentation or information needed for clear to close.

Coordinate and / or confirm scheduling of home inspections, appraisals and closings with all deal parties.

Regularly update and manage communication with all parties involved in the transaction.

Prioritize service to the agent and all parties with a positive and engaging attitude to create a seamless experience.

Experience

Minimum of 2 years real estate, mortgage, title, transaction coordination / processing experience strongly preferred or solid experience with the real estate transaction process at a high volume.

An individual should demonstrate the following competencies :

Self-motivated - able to work independently with a sense of urgency in a fast-paced, high volume paperless environment.

People first approach- keeping the agent and consumer at the center of the transaction by anticipating their needs to provide exceptional customer service throughout the transaction process.

Technical- ability to learn and navigate multiple software systems with an elevated level of competency.

Critical Thinking / Problem solvingthe individual identifies and resolves problems in a timely manner, gathers and analyzes information thoughtfully and maintains confidentiality.

Partnership / Collaborationthe individual remains open to others ideas and exhibits willingness to try new things.

Oral / Written Communicationthe individual speaks clearly and persuasively in positive or negative situations to clearly advise and resolve any issues.

Quality Assurance- the individual demonstrates accuracy and thoroughness and monitors their own work to ensure quality.

Adaptabilitythe individual adapts to changes in the work environment, prioritizes and manages competing demands, and can deal with frequent changes, delays, or unexpected events while remaining resilient.

Building Collaborative Relationships the individual develops, maintains, and strengthens partnerships with agents and colleagues while providing information, assistance, and support.

Benefits

Anywhere is proud to offer a comprehensive benefits package to our employees including :

Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D

401(k) savings plan with company match

Paid Time Off to Include Holidays, Vacation Time, and Sick Time

Paid Family & Paternity Leave

Life Insurance

Business Travel Accident Insurance

All employees receive access to LinkedIn Learning

Tuition reimbursement for approved programs

Employee Referral Program

Adoption Assistance Program

Employee Assistance Program

Health and Wellness Program and Incentives

Employee Discounts

Employee Resource Groups

Coldwell Banker is one of the worlds leading brands for the sale of million-dollar-plus homes and one of the largest residential real estate brokerage franchisors, with approximately 2,800 franchise and company owned offices and over 99,000 independent sales associates in the United States, Canada, and 40 other countries. Coldwell Banker is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. is moving real estate to whats next. Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate, Century 21, Coldwell Banker, Coldwell Banker Commercial, Corcoran, ERA, and Sothebys International Realty, we fulfill our purpose to empower everyones next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyones next move your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report.