Executive Assistant II

Executive Assistant II

We are seeking a highly motivated and customer-obsessed Executive Assistant to provide comprehensive support to the Vice President of Finance and the Finance Director of Entertainment Devices and Devices Sales Marketing. This role is pivotal in ensuring seamless operations through effective execution of tasks and prioritization of activities.

Responsibilities

• Provide seamless support to the Vice President and leadership team to support organizational priorities.
• Manage complex calendars and scheduling for multiple executives across different time zones.
• Coordinate and execute team activities, including staff meetings, all-teams, offsites, and team events.
• Schedule and manage cost-effective travel arrangements, both domestic and international.
• Attend key meetings, track, and help drive the completion of key deliverables, ensuring timely follow-up on pending items.
• Create and submit expense reports while managing budget tracking.
• Partner with leaders to understand their priorities and build processes to enhance team effectiveness.
• Serve as a liaison between executives and internal / external stakeholders.
• Lead a small team of Executive Assistants to help create and maintain a positive, collaborative team environment across the organization.
• Drive continuous improvement through process optimization and new mechanisms.
• Build relationships and work collaboratively with Executive Assistants throughout the team, across the company, and with critical external partners.

Essential Skills

Additional Skills & Qualifications

Work Environment

This position requires in-office presence four days a week, Monday through Thursday, from 8 : 00 AM to 6 : 00 PM EST. The work environment is professional, requiring a high degree of collaboration and interaction with executive management and stakeholders.

Job Type & Location

This is a Contract position based out of New York, New York.

Pay and Benefits

The pay range for this position is $32.00 - $33.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a hybrid position in New York, NY.

Application Deadline

This position is anticipated to close on Oct 24, 2025.