Administrative Assistant

Job Description

Job Description

Description :

Since 1891, Boys & Girls Clubs of San Francisco (BGCSF) has provided high-quality, community-based youth development services to youth in San Francisco. Our mission is to inspire and enable all young people, especially those from disadvantaged circumstances, to realize their full potential as productive, responsible, and caring citizens. We impact the lives of Club members, primarily ages 6 to 18, by focusing on academic success, healthy lifestyles, good character, community engagement, and job readiness with earning potential. We are nationally recognized for the high quality of our programs and comprehensive approach to serving youth. Whether you’re joining our administrative team, a Clubhouse team, a school-based team, or our Camp Mendocino team, you’ll be surrounded by enthusiastic, talented, and passionate colleagues who wake up every day ready to inspire young people to reach their full potential.

Position Purpose

Under the direct supervision of the Clubhouse Director, the Administrative Assistant’s primary role is to provide administrative support to the Clubhouse Director and Clubhouse Assistant Director as assigned, primarily focusing on the management of attendance and program data and management of the front desk operation.

This position is full-time supporting our Columbia Park Clubhouse.

Key Responsibilities

Data Management - 40%

• Manage data entry of members, ordering, paperwork of food programs, attendance, and volunteer and teen work experience hours in the database system.
• Maintain data accurately and according to prescribed standards and guidelines, including troubleshooting entry errors and reporting on information by deadlines.
• Establish systems to ensure staff provide consistently accurate data in a timely fashion, including communicating expectations.
• Sustain open lines of communication with supervisor and staff regarding areas for improvement, updates to existing systems, and requests for support.

Front Desk Management -30 %

Administrative Support - 30%

Requirements : Required Skills

Preferred Skills

Physical Requirements

Benefits

Pay

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and BGCSF needs. At BGCSF, our decisions are based on other factors and dependant on the circumstances for each position. Depending on the need and requirement of the position, an individual could be hired at or near the entry-level, mid-level or top-of-the-range for their role and compensation. As such, a reasonable estimate of the current range is $22.00 to $24.00 per hour.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. The organization has the discretion to relocate / reassign a person, as needed.son, as needed.