Executive Assistant to the Head of Ceremonies and Content

Executive Assistant To The Head Of Ceremonies And Content

The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles' third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles.

Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in placea team full of diverse perspectives, experiences and expertise. We are guided by the following set of values and behaviorsoptimism, integrity, excellence, inclusion, co-creation and boldnessand look forward to hearing about how your past experiences align with them.

Executive Assistant, Head Of Ceremonies And Content :

Fully manages and represents the office of one C-Suite Executive; inclusive of but not limited to management of their calendar, email inbox, files, and personal and business contacts.

Coordinates and sends meeting invitations and agendas to attendees, prepares meeting materials, books meeting rooms and arranges for IT resources and refreshments in support of a smooth and efficient meeting.

Supports the C-Suite Executive and their leadership team in delivering departmental objectives

Plan extensive travel for C-Suite Executive in accordance with required travel for their other businesses

Manage heavy calendars, including internal and external meetings, as well as demonstrating an understanding for priorities and meetings related to the executive's other businesses

Maintains confidential personal information of C-Suite Executive and ensures information is handled appropriately.

Acts as a communications liaison with Department as required, including composing and sending outgoing responses and teamwide communication on behalf of the C-Suite Executive

Responds to inquiries or refers them to the appropriate destination.

Foster open communication and dialogue with the C-Suite Executive's current employees to ensure efficient scheduling and information management across the executive's businesses

Partner with team members and other colleagues across the organization to provide back-up support when necessary.

Key Responsibilities :

Operating independently, as a self-starter with a hardworking demeanor and an adaptable nature

Digging into and acutely focusing on the details, while demonstrating a natural curiosity for the daily work

Comprehending, analyzing, and effectively summarizing important documents, decks, materials, and conversations

Communicating clearly, succinctly, and effectively, in both speaking and writing.

Knowing when and how to block and tackle for your C-Suite Executive, while remaining approachable and helpful.

Proactively organizing and managing numerous ongoing projects to completion.

Background & Requirements :

At least 2 years experience in a senior executive support level capacity with increasing responsibilities, or 2 years in the sports, live event, or entertainment industries in a demanding role with increasing responsibilities

Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization

Able to observe and maintain the utmost confidentiality

Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency

Ability to thrive in a fast-paced, ever-changing environment

Demonstrated passion for sports and / or the live entertainment space

Education :

Bachelor's degree from an accredited college or university required

The annual base salary range for this position is $33.17 - $37.00 / hr. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28's operational business needs and applicable law.

LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We will consider all qualified candidates with criminal histories in a manner consistent with local law. We assess applications based on relevant skills, education, and experience a candidate can add to our team.