Administrative Assistant

SUMMARY :

• Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.    DUTIES & RESPONSIBILITIES : Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies.  Accurately reports information to the Office Manager, as well as the Accounting Department.
• Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department.
• Orders installation and removal of signs, as well as maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues, board fees and applications.
• Updates real estate transaction data into computer system.
• Answers telephone and greets visitors.
• Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
• May perform other duties as assigned.

Transaction Support :