Executive AssistantTrivium LLC • Los Angeles, CA, United States

Executive Assistant

Trivium LLC • Los Angeles, CA, United States

4 hours ago

Job type

Full-time

Job description

EXECUTIVE ASSISTANT / LIFE ARCHITECT TO FOUNDER (Hybrid LA + Remote)

Full-Time

70-80+ hours / week
$90K-$120K / year (USD)
1099 Contract

About Poppy AI

Poppy is building the future of creator monetization.

We went from $0 → $500K / month in less than a year, with a trajectory toward a $100M-$1B valuation.

Our founders (Qazi & Naz) move FAST.

Their schedules change constantly.

Their life and business blend into one universe.

To keep pace with this growth, we need an Executive Assistant who is not just an assistant - but the architect of the founder's entire life.

This role is NOT for everyone.

This is for someone who thrives in intensity, momentum, chaos, and creativity.

Key Responsibilities

Executive Support

Daily calendar management across shifting global time zones

Inbox triage & communication management

High-speed decision-making support

Schedule optimization (no dead space, no friction)

Buffer management for energy, gym, meals, travel

Travel & Logistics

Book flights, hotels, Airbnbs, transportation

Handle last-minute changes without stress

Plan 1-4 week team travel periods (sometimes multiple Airbnbs)

Life Management (CRITICAL)

Assist with personal errands, bookings, vendors

Coordinate with private chefs, cleaners, services

Keep the founder's life functioning smoothly

Ensure consistency in diet, gym, wellness routines

Research & AI Work

GOD-TIER research : deliver fast, accurate, exhaustive results

Use AI tools constantly (ChatGPT, Poppy AI, Claude, etc.)

Build systems, documentation, SOPs

Analyze data and present structured recommendations

Recruiting Support

Source candidates for key hiring needs

Conduct outreach & initial screening

Coordinate trial tasks

Schedule interviews with founders

Operations & Projects

Prepare briefing notes, summaries, & meeting prep

Coordinate with internal teams across product, dev, marketing, support

Oversee tasks and ensure nothing slips

Maintain momentum and accountability

Requirements

Ideal Candidate Profile

Experience

6+ years as EA, Personal Assistant, Chief of Staff, or Life Manager

Experience supporting fast-moving founders, entrepreneurs, or executives

Background in digital marketing, tech, or creator economy = huge plus

Travel coordination experience

Strong research & systems-building background

Personality

Proactive

High energy

Calm under massive pressure

Emotionally intelligent

Discreet, loyal, and trustworthy

Highly communicative (silence = death)

Adaptable & flexible with constant change

Autonomy + ownership oriented

Creative and systems-driven

FAST thinker, FAST executor

Technical Skills

Strong Google Suite skills

AI power user

Internet research expert

Familiarity with digital marketing

Comfortable managing multiple global time zones

Experience in travel planning, vendor management, and life logistics

Instant Disqualifiers

No iPhone

No iMessage

Slow response time

Mentions "work-life balance," "boundaries," "burnout"

Low energy

Can't commit to 70-80+ hours / week (Mon-Sat)

Uses Windows (unless you're so good we buy you a MacBook)

Not comfortable with a fast, chaotic, high-intensity startup life

Does not use AI daily

Benefits

Compensation

$90,000 - $120,000 / year (realistic range for experience + hours)

1099 Contract

Potential equity as the company scales

Travel covered (if applicable)

Team trips (optional for females, expected for males who choose the travel model)

Schedule

70-80+ hours / week

Monday-Saturday

Availability across shifting time zones

Expected response time : instantaneous or near-instantaneous

Flexibility : must adapt to global travel rhythms

Final Note From Us

This role is meant for someone who wants to be deeply embedded in the life and success of a founder building something massive.

We are not selling a 9-5 job.

We are offering a once-in-a-lifetime partnership with two founders who move at the speed of light.

If you're the person who thrives in chaos, solves problems before they exist, and loves momentum...

Apply now.

We can't wait to meet you.

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Executive Assistant • Los Angeles, CA, United States

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