Administrative Assistant

Summary

Administrative Assistant

San Antonio, TX

At Cyberstar, we aim to analyze and boost human and business performance through the implementation of business process redesign and information technology (IT) modernization to include data analytics and cloud computing.

We offer an alternate solution to improving the quality and effectiveness of business operations. In an ever-changing economy, Cyberstar helps companies better read and understand their market data through the synchronization of process innovation, human dynamics, analysis, and the integration of data technology capabilities, to ensure functional optimization in their business.

Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer’s core culture?

If so, Chenega Military, Intelligence & Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!

The Administrative Assistant will provide receptionist services in addition to administrative, travel, clerical, and accounting support to program staff and keep official program records.

Responsibilities

• Help with the initial setup of the environment, including basic technical setup, furniture arrangements, and office supply organization.
• Provide front desk functions to serve visitors by greeting, welcoming, and directing them appropriately.
• Notify company / program personnel of visitor arrival.
• Direct and give instructions to visitors by maintaining employee and department directories.
• Maintain security by following set procedures for verifying identity and access, managing the visitor logbook, and issuing and reconciling visitor badges.
• Maintain a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Provide administrative support, including telephone coverage, copying, faxing, supply control, and internal and external communications.
• Maintain all general administrative support functions in the office to ensure efficient utilization of time and resources.
• Responsible for keeping up with office inventory, including office and bathroom supplies, and reordering as necessary.
• Reorder supplies on demand at the request of workers.
• Screen incoming calls and correspondence and respond independently when needed.
• Administer office operations and provide Chenega staff with appropriate documents and records.
• Schedule and organize calendar activities and organize activities, like meetings, travel, and office activities.
• Prepare for, assist with, and manage office-wide events, briefings, and VIP visits.
• Assist in the preparation of briefings, program abstracts, summaries, and analyses are required as well as standardizing briefing formats, weekly activity reporting, and directory structures.
• Assist the company Program Controllers with invoice payment and processing as needed.
• Assist management team with Purchasing Cards coding, expense reporting queries and follow-ups, daily time collection, and other ad hoc activities as needed.
• Other duties as assigned.

Qualifications

• Associate degree OR
• High school diploma or GED and 1+ years of experience in administration, customer service in professional services, or uniformed service.

Experience is with the following : Acquisition process and termsS&T knowledge management Technical editing

• Must be able to type a minimum of 50 WPM
• Background check

Knowledge, Skills and Abilities :

• DoD and / or Air Force experience preferred.
• Exceptional written and oral communication skills with a full mastery of the English language, including proper grammar and spelling.
• Adept telephone, verbal communications, Microsoft Office, listening, professionalism, customer focus, and organizational skills.
• Ability to inform others, handle pressure, and perform task management skills well.
• Working knowledge of a variety of computer software applications, like Microsoft Word, Excel, Access, PowerPoint, SharePoint, and Outlook.
• Must have the ability to work evenings, weekends, or holidays as required to meet business needs.
• Ability to handle multiple assignments concurrently, balancing priorities to meet deadlines.
• Ability to work independently and as a team.
• Must be highly professional and flexible to meet with customers, contractors, and vendors.
• Must be able to handle multiple requests from various teams and tasks.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to maintain a high level of confidentiality when dealing with proprietary information and sensitive situations.
• Must be able to present professionally to senior leadership and outside clients.
• SharePoint, Deltek, and Smartsheet knowledge a plus.

How you’ll grow

At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day.

From entry-level employees to senior leaders, we believe there’s always room to learn.

We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world.

From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.

Benefits

At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.

Learn more about what working at Chenega MIOS can mean for you.

Chenega MIOS’s culture

Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware.

We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.

Corporate citizenship

Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities.

We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.

Learn more about Chenega’s impact on the world.

Chenega MIOS News-

Tips from your Talent Acquisition Team

We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links :

Chenega MIOS web site -

Glassdoor -

LinkedIn -

Facebook - #Cyberstar, LLC